Executive Administrator

The Philadelphia School (TPS) is excited to announce an opening for a dedicated Executive Administrator to support the Head of School (HoS) Leadership Team and Board of Trustees. This highly visible role is ideal for someone who enjoys juggling day-to-day logistics with project planning and has a high level of professionalism energy and warmth.

If you have a keen eye for detail and describe yourself as a conscientious forward-looking person who values building connections and keeping complex operations running smoothly - all while working in a collaborative joyful environment - please consider applying today!

What you will do

As Executive Administrator youll be the engine behind our Head of Schools operations. You will deftly and discreetly manage communications schedules meetings and priorities. Youll also provide critical support to our Leadership Team and Board of Trustees ensuring follow-through and clear communication across all levels of the school.

Responsibilities include:

Supporting the Head of School

• Keep the HoSs calendar running smoothly ensuring time is well-managed and meetings are productive
• Anticipate needs; proactively prepare materials for meetings and events and exhibit the strong organizational skills necessary for the HoS to succeed day to day.
• Serve as a key point of contact for internal and external communication always handling sensitive information with discretion.
• Precisely coordinate logistics for meetings travel conferences and events.
• Draft and carefully edit correspondence documents and reports.

Support the Leadership Team:

• Help align projects with goals and maintain steady progress.
• Arrange meetings prepare agendas and relevant documents and maintain organized records.
• Promote collaboration and cross-departmental communication.
  

Support the Board of Trustees:

• Prepare and distribute meeting materials and minutes.
• Oversee the logistics for board meetings retreats and special events serving as a liaison for board members.
• Maintain accurate records of Board activities and decisions.

Who You Are

We are seeking a growth-oriented self-starter with a positive outlook and the ability to adapt to shifting priorities with poise. You are an outstanding communicator who can easily build and maintain rapport with others. You enjoy operating independently have a sense of urgency and well-developed critical thinking skills to manage challenges. You have honed your calendar management skills and can maneuver through conflicting priorities.

Additional Qualifications:

• Bachelors degree or equivalent work experience.
• Impeccable organizational and time management ability.
• Curiosity and willingness to learn new tools and tech platforms.
• Welcoming demeanor and a desire to help others succeed.
• High level of computer proficiency; working knowledge of Google suite (or Office Suite) Adobe Acrobat Pro database proficiency is preferred but not necessary.
• Reliability and trustworthiness.
• Positive contributions to the overall morale of those within our school community.
• A strong commitment to TPSs mission and values.

Why Join Us

TPS is a leader and whole-hearted champion for the preschool through 8th grade progressive education on which we were founded. Working at TPS you will witness the creative energy that exudes throughout our hallways and learning spaces. Immersive learning a responsive pedagogy and meaningful engagement with the world are not just ideas that we value; they are woven into our culture making TPS a unique place to learn work and grow professionally.

In addition to a supportive and inspiring work environment TPS is a place where your talents will be recognized and celebrated. Your well-being and success both professionally and personally are always a priority.

We also offer a robust benefits package designed to support your health wellness and professional growth. Our comprehensive offerings include health insurance life and disability coverage health savings and flexible spending accounts commuter benefits retirement savings plans tuition reimbursement and opportunities for continued learning and development. Most of our benefits begin on day 1!

Additional Details

• This is a full-time on-site role with occasional evening or weekend commitments (required availability).
• Salary range: $75000$85000 commensurate with experience.
• Anticipated start date: August 18 2025

Ready to Apply

If youre ready to take the next step in your career and make a meaningful contribution to our school wed love to hear from you! Applications should include a letter of interest and resume.

The Philadelphia School welcomes and celebrates diversity in our student body and in our faculty and is committed to providing an education for all of our children that instills in them a respect understanding and appreciation for the many races cultures religions family structures and ethnicities that make up our complex and diverse world.

Equal Employment Opportunity

The Philadelphia School is an Equal Opportunity Employer. The Philadelphia School provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion sex national origin age disability or genetics. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

Americans with Disabilities Act (ADA)

We comply with the Americans with Disabilities Act (ADA) and other applicable laws to ensure fair treatment of all applicants and employees. If you need assistance or accommodation due to a disability please contact our HR department at