Human Resources Assistant
Human Resources Assistant
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$ 37120 - 49905
1 Vacancy
Job Description
Are you someone who loves helping others feel welcomed organized and supported Join our friendly and mission-driven HR team at Arrowleaf as an HR Administrative Assistant! In this role youll be the heart of our onboarding process and play a key part in making sure staff have a smooth positive experience from day one. Youll help with everything from coordinating new hire paperwork and training schedules to keeping our employee records accurate and up to date. Were looking for someone who brings positive energy strong attention to detail and a genuine desire to support others. This is a great opportunity for someone who enjoys being a helpful resource values teamwork and wants to grow in the field of human resources. Youll work closely with HR leadership learn about core HR functions and be part of a team that values respect inclusion and collaboration every step of the way.
When you join the Arrowleaf team you are committing to a meaningful career where your work will make a difference for your neighbors throughout Southern Illinois and strengthen our region as a whole. Youll have a chance to build well-being not just for the people you work with but for yourself as well as you gain life-changing experiences enjoy highly competitive benefits and experience unmatched opportunities for advancement.
Mission:Arrowleafs mission is to help all Southern Illinoisans reach their full potential. We provide resources and opportunities that support individuals of all ages so they can thrive make our communities more vibrant and build economic prosperity that benefits everyone.
Vision:We envision a Southern Illinois where all individuals are contributing to a community that is safe and vibrant for everyone.
Visit our website: to learn more about Arrowleaf
JobTitle: Human Resources Assistant
Hours of Work: Full-time 40 hours per week
Special Requirements: Employment is contingent upon the successful completion of all required background checks including fingerprinting Illinois Health Care Worker Registry (HCWR) and DCFS registry clearances and any other applicable state and federal background screenings. Must maintain current certification in CPR and First Aid (training provided by Arrowleaf). Candidates must be at least 21 years of age to operate agency vehicles. Must maintain and provide proof of a valid drivers license and personal vehicle liability insurance (if applicable). Must be able to sit stand walk and occasionally lift up to 25 pounds as needed for office supply handling or other administrative duties.
Jobduties include but not limited to:
Serve as a valued member of the Human Resources team and agency management demonstrating leadership professionalism and a strong commitment to ethical standards integrity and confidentiality in all interactions.
Coordinate all aspects of new hire onboarding including scheduling orientation sessions collecting and organizing required documentation preparing and distributing orientation materials setting up necessary equipment or access and ensuring completion of all mandatory trainings and compliance requirements to support a smooth and welcoming transition into the organization.
Organizescan and maintain employee personnel files in compliance with agency and legal requirements.
Manage administrative tasks related to orientation and training such as sign-in sheets training completion tracking and materials preparation.
Distribute and track employee business cards name badges and other onboarding supplies.
Regularlyupdate forms letters checklists and process guides to ensure HR documents remain current and user-friendly.
Assist with pre-employment processes such as backgroundchecks reference verifications and credentialing documentation.
Support the maintenance and updates of job descriptions.
Collaborate with supervisors to coordinate department-specific onboarding needs.
Respond toroutine HR-related inquiries from staff referringmore complex questions to appropriate HR team members.
Prepare and send standard HR correspondencesuch as offer letters and onboarding emails.
Help maintain and update tracking tools for mandatory trainings licensures and certifications.
Assist with internal audits and ensure proper documentation in all employee records.
Ensure all documents messages and conversations are handled in compliance with confidentiality laws and agency policy including HIPAA.
Assist HR leadership with a variety of tasks projects reports and special assignments including data collection process improvements internal communications and agency-wide HR initiatives or events ensuring timely execution and appropriate follow-up.
Assist with the development coordination and facilitation of training for employees and supervisors on relevant HR topics and agency policies.
Support wellness recognition and training trackingefforts as directed by HR leadership.
Assist with the maintenance and updates of employee information in the HRIS system (e.g. ADP); ensure accuracy for payroll benefits and reporting.
Support recruitment retention and DEI (Diversity Equity and Inclusion) initiatives as assigned.
Uphold and model a culture of dignity respect and inclusion for all clients and staff.
Benefit Package
Professional & upward mobility opportunities
A family-oriented atmosphere
Health wellbeing stipend ($200 per fiscal year)
100% employer-paid health and dental insurance option
Dental vision and health available after 1st day of the month after 60 calendar days of employment
$50000 life insurance policy
Travel reimbursement
Up to 368 hours of paid time off just within your first year of employment! Includes 13 paid holidays up to 40 hours personal time 12 sick days 40 hours bereavement leave 12 vacation days (6 month probation period) and 8 hours volunteer paid time off per year.
Additional opportunities for compensation are available above starting salary!
*This is a management position
Salary:$37120 - $49905/yr (pay is based on education level years of experience and credentials)
Questions visit call to learn more!
Arrowleaf is committed to the full inclusion of all qualified individuals. As part of this commitment Arrowleaf will ensure that persons with disabilities are provided reasonable accommodations unless the accommodation will impose an undue hardship. If you require a reasonable accommodation in completing this application interviewing completing any pre-employment testing or otherwise participating in the employee selection process please direct your inquiries to Human Resources.
Employment Type
Full-Time
