Administrative Assistant

Curious about a career with NorthPoint

NorthPoint is a real estate developer that has grown through combining an entrepreneurial spirit and empowerment of its team members. We are looking to add an Administrative Assistant to our growing team. NorthPoint provides an inclusive environment that cultivates collaboration and mentorship. Our core values set the foundation of our culture and guide us in every business decision.

We truly believe and Im convinced we have some pretty incredible assets. But those assets have all come from our people. - Nathaniel Hagedorn CEO.

How We Put You First:

At NorthPoint Development we ask a lot of our employees which is why we give so much in return. In addition to your competitive salary we offer market-leading benefits and perks:

• A selection of comprehensive medical dental and vision plans
• 401k with 100% match up to 6% immediately vested upon enrollment
• Scholarships and paid professional development
• Robust Reimbursement Programs: Tuition Wellness Spending Account Cellphone
• Onsite gym
• Mental Health Reimbursement
• Childcare Reimbursement
• $2000 annual HRA and HSA contribution
• Free catered lunches fully stocked kitchen
• Parental Paid Leave
• Flexible Spending Account (optional)
• Living Generously program with 100% charitable contribution match

What Youll Do

We are currently looking for a highly organized and detail-oriented Administrative Assistant to join our team. In this role you will play a critical part in supporting the day-to-day operations of our organization by providing efficient administrative support. The ideal candidate will excel at liaising with executive administrative assistants to handle requests from senior managers and the legal team. A customer service approach is essential combined with an enthusiastic personality and a dynamic professional attitude. This position is an in-office/on-site support role.

• Support the Documentation Coordinator by organizing and maintaining legal files and coordinating signatures for legal and bank documents.
• Maintain Investor Management System by coordinating investing signatures tracking commitments and maintaining investor profiles.
• Develop and maintain a comprehensive fleet management program including vehicle renewals and inspections repairs and preventative maintenance.
• Scheduling (including air and ground transportation) invoicing credit card reconciliation for Northpoint air fleet.
• Assist in planning for investor visits including scheduling meetings coordinating logistics and ensuring all necessary resources are available.
• Prepare and distribute professional and timely communications such as memos emails and other correspondence.
• Maintain accurate files databases and records ensuring they are up to date and readily accessible.
• Prepare reports presentations and other documents as required ensuring accuracy and attention to detail.
• Answer inquiries screen calls and direct phone calls appropriately prioritizing urgent matters and providing exceptional customer service.
• Greet and assist visitors clients and employees in a professional and friendly manner.
• Support general administrative tasks including expense reports photocopying and scanning as needed.
• Performs various offsite office errands including but not limited to: DMVS Post Office banks client/vendor offices managed property and any other requested location pertaining to office needs.
• Assists with special projects and performs other duties consistent with the position as assigned.

Are you passionate about pushing the limits Are you looking for the freedom to forge your future If so we want to talk to you!

Who You Are

• Bachelors Degree preferred; Associate degree in Paralegal Studies or related field will be considered.
• Proven experience as an Administrative Assistant or in a similar role with a focus on legal documentation closings and title work is a plus.
• Proficient in MS Office (Word Excel PowerPoint) and other relevant software.
• Excellent written and verbal communication skills with the ability to convey information clearly and professionally.
• Understanding of real estate terms and processes is preferred but not required.
• Strong organizational and time management skills with a keen eye for detail and accuracy.
• Ability to multitask prioritize tasks effectively and meet deadlines in a fast-paced environment.
• Professional and friendly demeanor with strong communication and interpersonal skills.
• Energetic resourceful and hands-on individual with a strong customer service orientation.
• Will utilize UBER or similar car service to transport Northpoint vehicles as needed.
• Discretion and confidentiality when handling sensitive information.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or veteran status.