Executive Assistant & Business Operations Coordinator | Bilingual (Remote)
Executive Assistant & Business Operations Coordinator | Bilingual (Remote)
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Job Description
About the Role
Were looking for a sharp bilingual professional based in LATAM to become the right hand to fast-paced U.S.-based CEOs managing multiple companies. This is not your typical assistant role we need someone whos organized business-savvy proactive and ready to dive deep into the operations priorities and challenges of fast-growing ventures.
Youll be at the intersection of executive support business operations and client coordination. From managing calendars and meetings to helping with billing CRM updates client follow-ups and even prioritizing strategic initiatives your impact will be felt across every part of the business.
Key Responsibilities
Manage busy executive calendars coordinate meetings and optimize scheduling
Prioritize tasks and requests based on business goals and urgency
Support client communications follow-ups and CRM updates
Assist with billing invoicing and basic tax or expense tracking
Coordinate with internal teams and external partners across time zones
Identify gaps and propose improvements in operational processes
Maintain structure and follow-up on projects ensuring nothing falls through the cracks
Be available for urgent needs outside of business hours when necessary (occasional weekend responsiveness)
What Were Looking For
2 years in Executive Assistant Operations Coordinator Account Manager or similar roles
Strong written and spoken English
Experience working directly with CEOs founders or high-level executives
Organized detail-oriented and capable of managing multiple priorities
Business curiosity you want to understand how things work and where you can add value
Solid judgment and autonomy you dont need hand-holding to get things done
Comfortable using Google Workspace Slack Notion CRMs and project/task management tools
Based in LATAM and comfortable working U.S. business hours
Compensation & Benefits
USD $1300 $2000/month depending on experience
Paid time off and local holidays
Long-term opportunity to grow within the organization and take on more responsibilities
Dynamic work environment with exposure to multiple industries and company models
Remote-First Culture
Youll work fully remotely with U.S.-based founders and team members across multiple time zones. We value autonomy clarity and proactiveness.
Employment Type
Full Time
