Manager of Administrative Services - Biomedical Sciences Program
Manager of Administrative Services - Biomedical Sciences Program
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Job Description
MGR Administrative Services
Bachelors degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.
The University of Florida College of Medicines Office of Graduate Education (OGE) is seeking an experienced Manager of Administrative Services to lead operations for the Graduate Program in Biomedical Sciences. Reporting to the Director of Graduate Education this role oversees administrative staff supports strategic initiatives and ensures smooth day-to-day program management. The ideal candidate will bring strong leadership organizational and communication skills to foster a collaborative efficient and positive work environment.
About This Role:
Academic Program Management of Graduate Program in Biomedical Sciences (BMS)
- Coordinate and oversee tasks associated with BMS recruitment admissions student onboarding curriculum student progress matriculation and alumni relations.
- Develop and oversee the implementation of BMS program specific policies procedures and best practices
- Develop and manage timelines for BMS program development.
- Collaborate on reports for UF SACS and LCME accreditation. Ensuring files are organized for accreditation site visits and self-studies.
Program Enhancement and Leadership
- Collaborate with the Director of Office of Graduate Education Assistant Dean for Biomedical Sciences Associate Dean for Graduate Programs as well as other stakeholders to develop and implement strategic initiatives to advance the goals and objectives of the Office of Graduate Education and Graduate Program of Biomedical Sciences.
- Provide a professional and supportive presence at college and program events such as commencement and recruitment to represent the college and graduate programs.
Fiscal and HR Collaboration
- Oversee fiscal and HR operations for the Office of Graduate Education.
- Act as a liaison between the Office of Graduate Education and Office of Student Financial Aid and Scholarships to assist students with questions on student financial aid support.
- Prepare the monthly and yearly Center for Biomedical Science Research and Training (CBMSRT) indirect cost returns (IDC) expenditure report and breakdown for the Assistant Dean for Biomedical Sciences and Director of Graduate Education.
We Offer Exceptional Benefits
- Low-cost State Health Plans: Medical Dental and Vision Insurance
- Life and Disability Insurance
- Generous Retirement Options to Secure Your Future
- Comprehensive Paid Time Off Package (including 11 paid holidays as well as paid family sick and vacation leave)
- Exceptional Personal and Professional Development Opportunities (UF Training & Organization Development including leadership development and LinkedIn Learning amongst other opportunities)
- Tuition Assistance (UF Employee Education Program)
- Public Service Loan Forgiveness (PSLF) Eligible Employer
About the City of Gainesville
Discover Gainesville Florida home to the University of Florida College of Medicine where modern attractions and natural beauty harmonize to create an exceptional living environment. Enjoy a low cost of living no state income tax outstanding public and private schools and pleasant winters in a community that passionately supports Division I NCAA sports (Go Gators!). Explore scenic bike trails lively farmers markets and a thriving local brewery scene. Immerse yourself in over 30 miles of biking and hiking trails encounter diverse wildlife in Florida State Parks and experience thrilling adventures in freshwater springs. Gainesvilles central location offers easy access to stunning beaches nature preserves and world-renowned theme parks within a days drive. Become part of our vibrant community where the perfect blend of opportunities awaits. Learn more about what Gainesville has to offer at Visit Gainesville.
$75000 - $82000; commensurate with education or experience.
Bachelors degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.
Experience processing large scale admission applications registrations and degree certification.
Experience working with prospective students applicants and current students.
Experience with Salesforce and Slate.
Knowledge of UF admissions graduate school program policies and procedures.
Supervisory experience. Able to manage delegate build relationships and problem solve employee related issues.
Able to problem solve and make appropriate judgement calls with minimal supervision.
Able to work under deadlines and manage multiple concurrent deadlines.
Able to work independently with minimal supervision.
Able to build and maintain positive relationships with students faculty staff and various other stakeholders.
Able to maintain strictest level of confidence regarding academic matters and comply with FERPA State of Florida and University rules regarding disclosure of academic information.
To be considered please apply through Careers at UF and upload the following documents with your application:
- Cover letter
- Resume
- Contact information for at least three professional references
If an accommodation due to a disability is needed to apply for this position please call or the Florida Relay System at (TDD).
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Required Experience:
Manager
Employment Type
Full-Time
