VP of Finance & Administration

Job Title: VP of Finance & Administration

Department: Administration

Classification: Full time Exempt

Job Grade: 14

Reports to: Chief Executive Officer

TO BE CONSIDERED FOR THIS POSITION YOU MUST SUBMIT A RELEVANT COVER LETTER RESUME AND CONTACT INFORMATION FOR 3 PROFESSIONAL REFERENCES THROUGH OUR ONLINE APPLICATION PORTAL.

Our Culture

Our mission and core values are brought to life by our culture. In the Y we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and are genuine: we value you and embrace your are hopeful: we believe in you and your potential to become a catalyst in the are nurturing: we support you in your journey to develop your full are determined: above all else we are on a relentless quest to make our community stronger beginning with you.

Position Summary

This position supports the work of the Y a leading nonprofit charitable organization committed to strengthening community through youth development healthy living and social responsibility. The VP of Finance & Administration (VPFA) at the Eugene Family YMCA intentionally fosters a cause-centered culture that is welcoming genuine hopeful nurturing and determined while also overseeing the internal control compliance and improvement of YMCA finances and business functions.

Essential Functions

• Manage and monitor financial operations. Prepare financial reports and analyses including forecast scenarios and proforma development; ensure that all accounting reports and transactions are prepared on a timely basis

• Complete daily weekly monthly quarterly and yearly tactical financial responsibilities such as personally processing AR/AP updating and reconciling the balance sheet closing the month and fiscal year and completing and submitting financial reports

• Manage respond to and ensure accurate completion of key annual compliance and risk mitigation reports; including the audit 990 and various grant financial reports etc.

• Provide direct administration and leadership for implementation of Strategic Plan initiatives related to organizational business systems and finances

• Establish oversee and maintain an internal control system to ensure that financial transactions are based upon established policies and procedures as required by various regulatory agencies

• Work closely with leadership on issues that affect financial outcomes and provide guidance and recommendations to executives and leadership staff

• In conjunction with organizational leaders oversee the drafting and completion of timely and thorough budgets and forecasts

• Ensure financial management of grants and timely submission of their financial reports

• Review update and/or develop internal controls and financial policies

• Oversee the operations of the finance/accounting and information systems and platforms

• Supervise and provide leadership to assigned administrative staff (including recruitment retention performance management and disciplinary action as appropriate); and their core functions such as collections third-party billing office supplies and finances

• Develop performance indicators for tracking strategic objectives

• Oversee and work with the Ys senior leaders to implement best-practices from the annual general liability insurance renewal process

• Oversee the Ys PCI compliance

• Work closely with the CEO and other senior leaders to achieve the Ys strategic financial and operational goals

• Interpret financial statements and reports; identify potential liabilities

• Create previously unknown strategic or original financial approaches that allow the Y to elevate its financial sophistication solve complex problems and increase understanding in relation to best practices. These strategies and approaches could have a critical financial impact on the Ys overall performance and future

• Ensure organizational business functions are consistent with the Ys policies and procedures

• Oversee the preparation of Requests for Proposals (RFPs) and Requests for Qualifications (RFQ) in accordance with Y policies

• Responsible for maintaining the Ys procurement schedule for various vendors and suppliers to ensure alignment with documented timeframes policies and procedures

• Requires frequent interactions to create negotiate and enact strategically important agreements in ways that require tact timeliness and trustworthiness. These relationships and interactions entail work with key vendors partners volunteers and department leaders. Relationships will include banks lenders funders partners and auditors

• Must possess a genuine and authentic ability to engage with a very wide and diverse group of key Y stakeholders partners and members in ways that are caring honest respectful and responsive

• Provide excellent customer service and care for all including but not limited to internal and external customers members residents visitors clients patrons vendors suppliers members of the public volunteers and staff

• Participates in various standing committees and temporary task forces as needed

• Complete and maintain all required or supervisor-requested trainings by requested deadlines

• Must maintain a current valid Oregon drivers license a DMV driving record that meets YMCA standards and evidence of insurability throughout entire term of employment

• Protect the organizations value by keeping information confidential always

• Provide support to CEO and other Y employees and completes other duties as assigned

Minimum Qualifications

• Bachelors degree in Finance Accounting Business Economics or a related field.

• At least 4.5 years of directly relevant accounting or finance experience managing a complex budget with multiple revenue streams or funding sources and multiple supported operations

• At least two years of previous supervisory or lead work experience

• Previous experience managing the core accounting functions of an organization such as GAAP accounting accruals cash management forecasting cost allocation expense coding and budgeting

• Previous experience with nonprofit revenue recognition principles and restrictions

• Executive-level understanding of accounting budgeting and the ability to evaluate complex financial information resulting in actionable recommendations to organizational leadership

Preferred Qualifications

• Previous YMCA accounting management experience

Professional Competencies

• Change Leadership: Facilitates co-creates and implements equitable change for the good of the organization and/or community

• Philanthropy: Secures resources and support to advance the Ys work

• Collaboration: Creates sustainable relationships within the Y and with other organizations in service to the community

• Communication & Influence Listens and expresses self effectively and in a way that engages inspires and builds commitment to the Ys cause

• Critical Thinking & Decision Making: Makes informed decisions based on logic data and sound judgment

• Fiscal Management: Manages the Ys resources responsibly and sustains the Ys nonprofit business model

• Functional Expertise: Executes superior technical skills for the role

• Thorough knowledge of financial and legal best practices and requirements with a proven ability to provide sound and ethical financial counsel to executive leadership.

• Thorough understanding of and personal involvement with systems and methodologies of finance and administration.

• Strong analytical and problem-solving skills.

• Excellent organizational skills and attention to detail.

• Strong supervisory and leadership skills.

Work Environment & Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.

• The employee must pay frequent and precise attention to pressing deadlines and details.

• The employee frequently is required to sit and reach and must be able to move around the work environment.

• The employee must intermittently lift and/or move up to 25 pounds.

• Specific vision abilities required by this job include close vision distance vision and the ability to adjust.

• The noise level in the work environment is usually moderate.

Employee Benefits & Discounts

Careers Eugene Family YMCA ()

The Eugene Family YMCA is an Equal Employment Opportunity Employer.

The Eugene Family YMCA is committed to creating an environment of mutual recognition where equal employment opportunities are available to all applicants and teammates without regard to race color religion sex pregnancy (including childbirth lactation and related medical conditions) national origin age physical and mental disability marital status sexual orientation gender identity gender expression genetic information (including characteristics and testing) military and veteran status and any other characteristic protected by applicable law. The Y believes that diversity inclusion and a sense of purpose and belonging in the workplace are critical to the achievement of our mission. We seek to recruit develop and retain the most talented people from a diverse candidate pool.

If you need assistance or an accommodation due to a disability you may complete the ADA Accommodation Request Form; or contact us at or .

The Y: Were for youth development healthy living and social responsibility.