Executive Assistant (00057)
Executive Assistant (00057)
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Job Description
Title: Executive Assistant (00057)
State Role Title:Gen Admin Supv I/Coord I
Hiring Range: commensurate with experience
Pay Band: 4
Agency: Small Bus and Supp Diversity
Location:Dept of Small Bus/Supplier Div
Agency Website:
Recruitment Type: General Public- GP
Job Duties
The Virginia Department of Small Business and Supplier Diversity (SBSD) is seeking an Executive Assistant to manage the day-to-day operations of the Office of the Director and Deputy Director.
Responsibilities: The Executive Assistant will provide high-level administrative support for the Agency Director and immediate office team members. Duties include providing administrative assistance such as writing and editing e-mails drafting memos and preparing communications; maintaining comprehensive and accurate records; travel and calendar management; preparing agendas for meetings. Duties also include providing a high level of customer service including use of a multi-line phone system coordinating between the Director immediate office team members and the direct reporting units and other executive management staff across the agency network.
Minimum Qualifications
High School Diploma or equivalent; Proven experience in customer service and administrative support; Excellent oral and written communication skills; able to clearly communicate complex issues; Must be able to greet clients and customers and be able to respond to inquiries of a non-technical nature verbally and/or in writing; Think plan well-organized and perform strategically; Impeccable attention to details; Phone Etiquette Discretion Prioritization; Time management and ability to meet deadlines; Intermediate level proficiency with Excel Word PowerPoint Outlook; Ability to learn. Able to travel to agency events when needed; Previous experience working within a fast paced call-center or office environment.
Additional Considerations
Five or more years of administrative support experience; previous executive assistant experience; Excellent computer skills (Excel Word PowerPoint proficient database management system)
Special Instructions
You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.
To be considered for this position you must complete a state application through the on-line employment system at . Resumes may be attached but may not substitute for a state application.
Contact Information
Name: Debbie Wyatt Smith
Phone:
Email:
In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.
Employment Type
Full-Time
