Human Resources Specialist

Nakupuna Solutions is seeking a Human Resources Specialist. The Human Resources Specialist supporting the CT Executive Office (CT/EX) plays a key role in managing a range of personnel-related functions and ensuring consistent HR support across the Bureau. This position serves as a primary point of contact for staff and leadership on HR matters supports recruitment and onboarding activities maintains accurate organizational data and facilitates coordination with central HR offices. The specialist also oversees bureau-level programs and compliance-related tasks providing timely guidance and administrative support to meet the Bureaus evolving workforce needs.

The Department of States Bureau of Counterterrorism (CT) leads the U.S. governments efforts to counter terrorism abroad and to build the capacity of international partners to prevent and respond to terrorist threats. Administrative and Professional Support Services play a critical role in advancing CTs mission by providing operational logistical and programmatic support across a range of initiatives. These services ensure the efficient functioning of the Bureau by supporting policy coordination budget and financial management human resources travel procurement and other essential administrative functions that enable CT to deliver timely effective counterterrorism programming worldwide. The place of performance for this work is Washington DC and some travel may be required.

The following reflects managements definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

• Serves as the Client Bureau Liaison (CBL) and primary point of contact for assigned offices on HR-related questions and actions addressing items within the Bureaus authority and coordinating with GTM on delegated matters.
• Assists in preparing Civil Service recruitment packages for hiring managers including consultations to develop vacancy announcements and submitting cases to GTM for processing.
• Maintains and updates the Bureaus organizational charts and contact lists.
• Maintains and updates the welcome package for incoming employees.
• Updates the Employee Check-In/Out Dashboard to reflect staff arrivals and departures.
• Generates reports from HR systems including but not limited to staffing patterns within-grade increases (WGI) tenure and other reports as required.
• Manages the Bureaus telework program.
• Oversees the Bureaus intern and fellowship programs.
• Notifies management when a handshake offer can be extended to a Foreign Service (FS) employee.
• Prepares and submits Chief of Mission nomination packages to GTM/CDA and drafts memos for employee recall or extensions of retirement appointments.
• Reviews the Special Differential Certification position annually to ensure continued eligibility and compliance.

Skills/Qualifications: Skills/Qualifications: The ideal candidate must work with minimal supervision and deal directly and effectively with senior officials of the Department and interagency management. A thorough knowledge of the organizational structure of the State Department and bureau is required. The candidate must have the ability to perform the following tasks under the conditions described: assignments involve simultaneous processing of numerous and different responsibilities and tasking within stringent deadlines. Challenges include meeting deadlines without compromising quality control standards. Document review distribution and processing require general substantive understanding of the subject matter and the priority attached to the subject matter by CT and Department principal officials. Shifting priorities breakdowns in communication and the inaccessibility of key signatories often obscure courses of action. The role requires excellent English language (written and oral) communication skills a proven ability to manage multiple tasks coordinate activities in multiple locations act decisively in daily work and work well in a multi-cultural team environment. Strong organizational communication interpersonal and computer skills are essential. The ability to work independently to assess priorities and manage daily coordination of details with minimal supervision is critical.

Education and Experience:

• Bachelors degree in a related field required.
• 1-5 years of relevant experience required.

Clearance Requirement: Active Secret clearance required. Must be a U.S. citizen.

Physical Requirements:The ideal candidate must at a minimum be able to meet the following physical requirements of the jobwith or without a reasonable accommodation:

• Ability to perform repetitive motions with the hands wrists and fingers.
• Ability to engage in and follow audible communications in emergency situations.
• Ability to sit for prolonged periods at a desk and working on a computer.