Administrative Assistant - Property Projects

The Salvation Army an international movement is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

We are the largest non-governmental provider of social services in America and every year we help over 30 million Americans overcome poverty homelessness addiction economic hardships loneliness and exploitation through a wide range of programs and services.

The Property Department at our Eastern Territorial Headquarters has an opening for an Administrative Assistant - Property Projects. Based in West Nyack NY this position requires approximately 35 hours of work per week and is onsite.

The Administrative Assistant Property Projects works with the Analyst/Project Manager to organize and review various project-related activities within the Property Department. This role is essential in supporting the efficient operation of the department ensuring compliance with organizational standards and contributing to The Salvation Armys mission.

Case Preparation: Assist the Analyst/Project Manager in preparing Cases and NOAs ensuring necessary documentation is complete and accurate.
Document Management: Obtain signatures for AIA documents and proposals ensuring compliance with internal procedures and timelines.
Meeting Support: Attend the weekly internal preparation TPC meetings taking detailed notes to capture discussions decisions and action items for future reference.
Insurance Review: Review insurance coverages related to properties and projects checking for adequate protection and compliance with organizational policies.
Capitalization Recording: Maintain accurate records of real estate capitalizations ensuring financial data is up-to-date and aligned with reporting requirements.
Emergency Requests: Facilitate the preparation and submission of emergency requests while coordinating with relevant stakeholders to ensure timely responses.

Business Administration: Assist Property Department staff as directed by the Property Director to ensure operational efficiency including providing coverage for the Property Accounts Processor when he/she is absent.

Associates degree in Business Administration Project Management Real Estate or a related field; relevant experience may substitute for formal education.
3 years of experience in project management or real estate analysis preferably in a nonprofit or community-focused environment.
Strong organizational skills with attention to detail in documenting and tracking project progress.
Basic understanding of property regulations financial principles and project management methodologies.
Proficient in MS Office Suite (especially Word Excel and PowerPoint) and experience with project management software.

Excellent verbal and written communication skills for effective collaboration with team members and stakeholders.
Ability to prioritize tasks effectively and manage time efficiently in a fast-paced environment.
A proactive approach to problem-solving and a willingness to learn and develop new skills.

What We Offer

• Generous Medical Dental Vision Benefits
• TSA paid Life Insurance for Employees
• Additional life insurance options for employees
• On-site cafeteria
• Paid Time Off Vacation Sick Personal days
• 403(b) retirement savings plan
• Non-contributory Pension Plan
• Professional Development
• Free on-site Fitness Center
• Federal holidays
• Opportunities to give back and support our communities

All qualified applicants will receive consideration for employment without regard to race color sex national origin disability or protected veteran status.