Intake Coordinator/Administrative Assistant
Intake Coordinator/Administrative Assistant
Posted on :
10-07-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
10-07-2025
Job Description
NEW LIFE MISSION FULL-TIME JOB OPENING
Intake Coordinator/Administrative Assistant
Are you looking for a meaningful career helping homeless families in Brevard County
***NEW LIFE MISSION IS GROWING!*** Our dynamic and talented staff work together to help Brevard County families permanently break the cycle of homelessness. In our long-term transformational program homeless women with children receive housing access to health care education financial coaching job training Bible study and life skills classes in a safe Christ-centered residential setting. The program is designed to lovingly transform families from dependency to self-sufficiency through daily accountability personal responsibility and goal advancement.
***NEW LIFE MISSION IS GROWING!*** Our dynamic and talented staff work together to help Brevard County families permanently break the cycle of homelessness. In our long-term transformational program homeless women with children receive housing access to health care education financial coaching job training Bible study and life skills classes in a safe Christ-centered residential setting. The program is designed to lovingly transform families from dependency to self-sufficiency through daily accountability personal responsibility and goal advancement.
BEFORE APPLYING:
- Go to read our mission statement watch the video and become familiar with our ministry.
- Read our faith statement online and see if your beliefs are in line with ours.
- Pray to see if God is leading you to apply for this position. And if so
- Send resume AND a letter describing your faith testimony and telling us why you think you would serve our organization well in this role to . Applications will not be considered if not emailed to this address.
POSITION SUMMARY
The Intake Coordinator serves as the first point of contact for individuals seeking services providing a welcoming compassionate and organized entry into the program. They will gather and verify applicants information assess initial needs provide resources for all callers who do not qualify for NLM and ensure appropriate documentation is completed by all incoming clients.
The Administrative Assistant provides vital support to the Missions Program team by maintaining records in all the case management programs assisting with move-ins of new clients and keeping documents organized for the program team and clients.
The Administrative Assistant provides vital support to the Missions Program team by maintaining records in all the case management programs assisting with move-ins of new clients and keeping documents organized for the program team and clients.
DAY-TO-DAY RESPONSIBILITIES:
Serve as the first point of contact for individuals inquiring about services from New Life Mission.
Conduct intake assessments to determine eligibility and immediate needs.
Collect and verify documentation including background checks.
Coordinate and schedule intake appointments for in-person interviews and move-ins with appropriate staff including lead case manager and program director.
Coordinate room set up for all incoming clients.
Enter and maintain accurate client data in Dropbox Mission Tracker and HMIS
Communicate with referral partners (e.g. shelters hospitals outreach workers law enforcement or community agencies)
INTERPERSONAL SKILLS
Take ownership of assigned families and projects.
Effective communication with the Program Team
Maintain confidentiality and set appropriate boundaries.
TIME MANAGEMENT AND TEAMWORK
Work effectively with the Program Team to support the smooth transition of individuals into the Mission.
Meet all deadlines and complete intake duties promptly.
Highly organized detail-oriented and skilled in multitasking in a mission-driven environment.
REQUIRED SKILLS:
Smartphone knowledge and texting capabilities
A heart for serving individuals experiencing homelessness and trauma.
Proficient in computer applications including Microsoft Office (HMIS Outlook Word Excel Dropbox DocuSign Google Docs).
Strong organizational verbal and written communication skills and ability to work well with a team.
Ability to write clear concise accurate notes and other communications.
Serve as the first point of contact for individuals inquiring about services from New Life Mission.
Conduct intake assessments to determine eligibility and immediate needs.
Collect and verify documentation including background checks.
Coordinate and schedule intake appointments for in-person interviews and move-ins with appropriate staff including lead case manager and program director.
Coordinate room set up for all incoming clients.
Enter and maintain accurate client data in Dropbox Mission Tracker and HMIS
Communicate with referral partners (e.g. shelters hospitals outreach workers law enforcement or community agencies)
INTERPERSONAL SKILLS
Take ownership of assigned families and projects.
Effective communication with the Program Team
Maintain confidentiality and set appropriate boundaries.
TIME MANAGEMENT AND TEAMWORK
Work effectively with the Program Team to support the smooth transition of individuals into the Mission.
Meet all deadlines and complete intake duties promptly.
Highly organized detail-oriented and skilled in multitasking in a mission-driven environment.
REQUIRED SKILLS:
Smartphone knowledge and texting capabilities
A heart for serving individuals experiencing homelessness and trauma.
Proficient in computer applications including Microsoft Office (HMIS Outlook Word Excel Dropbox DocuSign Google Docs).
Strong organizational verbal and written communication skills and ability to work well with a team.
Ability to write clear concise accurate notes and other communications.
SALARY/HOURS/ETC.
- Full-time position 40 hours per week primarily Monday Friday and some Saturdays
- Salary dependent on work experience skillset and education
- Drug Testing and Background Check required
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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