Executive Assistant, Graduate School of Professional Psychology
Executive Assistant, Graduate School of Professional Psychology
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$ 62000 - 72000
1 Vacancy
Job Description
At the Graduate School of Professional Psychology (GSPP) our goal is to transform the way we think about and approach mental health and wellness. We do so through groundbreaking academic programs and experiential training that aim to ensure we can better meet the needs of the communities we serve. We are dedicated to developing exceptional practitioners and scholars by offering a well-rounded approach to education. Every single one of our programs blends valuable academic offerings intensive field-based training cutting-edge applied research and constructive community engagement. Our academic programs are rooted in our history of service and have developed over time to meet the growing needs of society. For more information please visit .
GSPP seeks to train students to provide culturally responsive services to clients and the community. GSPP is committed to building a diverse and inclusive educational environment. While more work is needed GSPP endeavors to create an accessible affirming and safe climate by actively engaging in the process of systemic transformation and accountability.
Position Summary
The Executive Assistant (EA) serves as the primary point of contact for Dean Torrey Wilson of the Graduate School of Professional Psychology (GSPP). As a successful candidate you will have excellent communication skills impeccable attention to detail follow-through flexibility and strong technology skills. You will provide wide-ranging administrative support including managing the Deans schedule supporting meetings with guests and donors and arranging domestic and international travel. You will use good judgment to make decisions that align with the Deans priorities and university and GSPP policies including maintaining confidentiality. You are the firm but kind gatekeeper of the Deans time who appreciates candor stays flexible and keeps a sense of humor.
As a representative of the school you will be clear and courteous in interactions with a wide variety of constituencies including senior university leadership and their teams faculty students staff across campus GSPP Advisory Board members and other external contacts. You will also manage diverse projects to support the Deans strategic goals both independently and collaboratively. This position requires significant adaptability and a commitment to teamwork including cross-training to support other staff.
This is a full-time (37.5 hour/week) benefited position that is primarily on campus during the universitys working hours of 8:00am 4:30pm with limited remote work opportunities in consultation with the Dean and in accordance with the universitys remote work policies. The preferred start date for this position is Monday August 25th.
Essential Functions
- Manages the calendar for the Dean acting as a gatekeeper; coordinates and handles conflicting requests with grace and good judgment.
- Provides all administrative support for the Dean including scheduling travel arrangements expense reports correspondence fundraising support performance management hosting guests etc.
- Coordinates GSPP Board of Advisors meetings and related items in consultation with the Dean Executive Director of Advancement (GSPP) other Advancement staff and GSPP faculty and staff (as required by varying Board meeting agendas and presentations).
- Finalizes Board Book including proofing and formatting.
- Drafts Notes of the meetings for staff and Board Chair review.
- Maintains Members contact lists and bios.
- As needed and as available leads event planning and day-of management for select GSPP community events and occasional activities such as faculty candidates visits to campus accreditation site visits etc.
- Researches prioritizes and follows up on incoming issues and concerns addressed to the Dean determining appropriate actions either independently or in consultation with the Dean and others.
- Assists the Dean with special projects some with institution-wide impact many including faculty staff and external partners.
- Cultivates strong relationships across the university to ensure that GSPP is following and sharing best practices.
- Cross-trains with GSPP staff regarding parking permits supplies orders building operations and other operational issues as necessary.
- Other duties as assigned.
Knowledge Skills and Abilities
- Strong organizational skills able to prioritize tasks with excellent attention to detail.
- Very strong interpersonal skills able to build appropriate relationships with stakeholders including the Dean faculty staff senior leadership and external partners.
- Ability to exercise good judgment make sound decisions act courteously and professionally and maintain confidentiality.
- Self-starter able to work independently and collaboratively as part of a team.
- Strong work ethic managing time wisely and maintaining consistent performance with a positive attitude and high ethical standards.
- Excellent written and verbal communication skills with a focus on friendly customer service.
- Strong technology skills including familiarity with MS Office Suite Adobe Acrobat Pro and a demonstrated ability and desire to learn new programs.
- Proactive problem-solving skills with strong reasoning and decision-making capabilities.
- Ability to manage multiple ongoing projects contend with competing priorities and multiple coinciding deadlines and to quickly adapt to change.
Required Qualifications
- A two-year degree or equivalent training and experience.
- 3-5 years of work experience that is directly related to the essential job functions.
- Experience working with leadership.
Preferred Qualifications
- A four-year degree in a related field or equivalent training and experience.
- 4-6 years relevant experience providing administrative assistance that is directly related to the essential job functions.
- Experience communicating with and assisting high-level leadership donors and external and internal contacts.
- Experience in higher education or a similar complex environment.
- Experience with the Microsoft suite including Teams and Outlook
- Experience with DU systems such as Concur Banner Piosphere Tableau Momentus etc.
Working Environment
- Standard office environment.
- Unexpected interruptions occur often and stress level is moderate to high.
- Noise level is quiet to moderate.
Physical Activities
- Ability to work in front of a computer for extended periods of time.
- Occasionally required to move about the office/campus.
Work Schedule
This is a full-time (37.5 hour/week) benefited position that is primarily on campus during the universitys working hours of 8:00am 4:30pm with limited remote work opportunities in consultation with the Dean and in accordance with the universitys remote work policies
Application Deadline
For consideration please submit your application materials by 4:00 p.m. (MST) July 23 2025.
Special Instructions
Candidates must apply online through to be considered. Only applications submitted online will be accepted.
Salary Grade Number
The salary grade for the position is 10.
Salary Range
The salary range for this position is $62000-$72000.
The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate departmental budget availability internal salary equity considerations and available market information but not based on a candidates sex or any other protected status.
Benefits:
The University of Denver offers excellent benefits including medical dental retirement paid time off tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.
Please include the following documents with your application:
- Resume
- Cover Letter
The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family or parental status pregnancy or related conditions national origin disability or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race color national origin ancestry age religion creed disability sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family and parental status pregnancy genetic information military enlistment or veteran status and any other class of individuals protected from discrimination under federal state or local law regulation or ordinance in any of the Universitys educational programs and activities and in the employment (including application for employment) and admissions (including application for admission) context as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Workers Rights (POWR) Act; and any other federal state and local laws regulations or ordinances that prohibit discrimination harassment and/or retaliation. For more information please see the University of Denvers NonDiscriminationStatement.
All offers of employment are contingent upon satisfactory completion of a criminal history background check.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
