Administrative Assistant
Administrative Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Primary Role
The Administrative Assistant performs general clerical and customer service duties in support of the operations.
Primary responsibilities
Prepare process record and file operation documents including but not limited to timecards work orders contracts service orders purchase orders records and monthly operating reports. Monitor expenditures and prepare miscellaneous invoices.
Review and process Operations employees P-Card purchases and maintain accurate records.
Prepare general correspondence and spreadsheets. Establish and maintain files and mail and answer phones. Provide back up support to executive assistants.
Assist with various administrative or clerical details as required. Assist with investigation of insurance claims.
Purchase office supplies and general materials.
Coordinate routine activities and communications. Assist with pre-post meeting arrangements. Make travel arrangements and reservations as assigned.
Skills
Ability to work under general supervision and to exercise routine procedures.
Strong administrative and computer skills. Proficient in Microsoft Office Suite.
Coordination and organization skills.
Broad knowledge or ability to learn company operations policies and procedures.
Strong interpersonal and communication skills (i.e. initiative judgment discretion and confidential information).
Advanced and thorough processing skills. Ability to handle sensitive and confidential information.
Familiarity with database technology and knowledge of SAP operating system highly desirable.
Education/Experience
Any combination equivalent to graduation from high school or GED and three (3) plus years administrative or secretarial experience and performance of duties at a responsible level. Formal administrative or secretarial training or degree in Administrative / Office Technology field desired.
Employment Type
Full Time
