Sr. Corporate Paralegal, M&A Integrations and Legal Operations

We are seeking an experienced Senior Global Corporate Governance Paralegal to join our legal team at a dynamic privately held company and provide comprehensive support for corporate governance matters across our international operations. This remote/hybrid role requires a detail-oriented professional with extensive experience in entity management regulatory compliance and corporate transactions who thrives in a fast-paced environment.

Key Responsibilities

Reporting directly to the Legal M&A Integrations & Operations Director your responsibilities include:

Entity Management & Administration

• Maintain and oversee global entity portfolio ensuring compliance with local jurisdiction requirements globally
• Manage corporate records statutory minute books and governance documentation for subsidiaries worldwide
• Coordinate annual filings registered agent services and statutory requirements across multiple jurisdictions ensuring compliance with the latest applicable guidance
• Oversee entity management software systems ensuring data accuracy and system optimization
• Prepare and file corporate formation documents amendments and dissolution paperwork

Corporate Governance Support

• Draft and prepare board resolutions consent actions and corporate authorizations
• Manage director and officer appointments resignations and changes across global entities in a cost effective and time efficient manner
• Maintain signature authority matrices and corporate authorization schedules
• Ensure compliance with corporate governance policies and procedures

KYC & Documentation Management

• Complete Know Your Customer (KYC) requests and other forms for banking vendor and client relationships
• Prepare corporate documentation packages including certificates of good standing corporate charts and officer certificates
• Coordinate with local counsel and service providers to obtain jurisdiction-specific documentation
• Maintain current corporate organizational charts and ownership structures

M&A Transaction Support

• Assist with merger and acquisition due diligence processes
• Coordinate post-closing integration activities including entity rationalization
• Support organizing transaction documentation and closing coordination
• Maintain transaction-related corporate records and documentation in a structured way and communicate how to access relevant stakeholders

Technology & Process Management

• Administer entity management software platforms and databases
• Generate reports and analytics on entity portfolio and compliance status
• Leverage AI-enabled legal and compliance tools to enhance efficiency in document review entity management and governance tracking
• Explore opportunities to integrate AI-driven process improvements into legal operations and reporting workflows

Qualifications :

Education & Certification

• Bachelors degree OR Paralegal Certificate from an accredited program
• North Carolina Notary Public a plus (if local)

Experience

• Minimum 5 years of global corporate paralegal experience
• M&A integrations experience strongly preferred
• Experience with privately held companies and cross-border operations
• Hands-on experience with entity management software systems particularly Computershare (GEMS) preferred

Technical Skills

• Proficiency with Microsoft 365 suite and DocuSign
• Knowledge of computer-based legal research tools and resources
• Experience with entity management software and corporate databases

Core Competencies & Personal Attributes

• Experience managing entities in the US EMEA and APAC
• Excellent written and oral communication skills with strong critical thinking abilities
• Exceptional problem-solving skills with ability to work with incomplete information and identify next steps
• Exemplary personal and professional integrity with strong legal ethics
• Ability to maintain strict confidentiality and handle sensitive information with discretion
• Strong attention to detail with commitment to high-quality work product
• Ability to work under pressure juggle multiple assignments and meet tight deadlines
• Excellent organizational skills with ability to plan organize and complete multiple related tasks
• Proactive ownership mentality with strong follow-up and follow-through capabilities
• Team player with ability to interact and collaborate cross-functionally on a global basis
• Flexibility to respond quickly to shifting demands and opportunities
• Ability to compile analyze data and provide information in report format
• Comfortable taking ownership of projects with appropriate follow-up
• Familiarity with or curiosity about AI-enabled tools (e.g. contract analysis document automation compliance monitoring platforms)
• Growth mindset and willingness to adopt emerging technologies that streamline legal processes

Preferred Qualifications

• Experience with private company governance requirements
• International corporate law familiarity
• Experience with corporate restructuring and reorganization projects

Additional Information :

• Remote or hybrid position with flexible work arrangements
• International time zone coordination may be required for global collaboration
• Fast-paced dynamic environment requiring adaptability and quick response to changing priorities

All your information will be kept confidential according to EEO guidelines.

** At this time insightsoftware is not able to offer sponsorship to candidates who are not eligible to work in the country where the position is located. **

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