Virtual Assistant
Virtual Assistant
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Job Description
This is a remote position.
We re looking for a highly organized tech-savvy Virtual Assistant to support a principal real estate agent in streamlining administrative marketing and operational workflows. This is a dynamic role requiring meticulous attention to detail strong follow-through and excellent communication skills in English. You ll play a vital part in enhancing efficiency improving systems and ensuring a smooth client experience.
Key Responsibilities
Administrative & Operational Support
Manage and update the team calendar in real time.
Coordinate property showings and schedule appointments.
Maintain and organize team drives contacts listings and internal tools.
Implement and improve administrative workflows and checklists.
Monitor incoming emails and respond or escalate as needed.
Manage all required documentation and research for listing presentations.
Marketing & Client Engagement
Assist with new listing launches and related marketing campaigns.
Support online and offline marketing efforts: CRM email marketing direct mail and social media content.
Coordinate client appreciation efforts: gift-giving review requests and event planning.
Track leads and performance metrics providing regular reports to the agent.
Transaction Coordination
Run detailed closing checklists for buyers and sellers.
Ensure timely follow-ups status updates and milestone tracking across transactions.
Support offer writing and assist in the buyer workflow as needed.
Ad Hoc Support
Assist with additional projects based on the evolving needs of the agent and team.
Help implement and manage new software tools to enhance productivity.
Requirements
What Were Looking For
Excellent written and verbal communication in English with professional etiquette.
Highly organized with impeccable attention to detail.
Calm under pressure and able to manage multiple priorities independently.
Fast learner with a growth mindset and willingness to understand the real estate industry.
Pleasant proactive and professional demeanor at all times.
Strong problem-solving and critical thinking skills.
Technical Requirements
Bachelor s degree (preferred) and high school diploma (required).
Proficiency in Google Workspace (Docs Sheets Slides Calendar).
Familiarity with CRM systems DocuSign and email marketing tools.
Experience using social media platforms: Instagram Facebook LinkedIn YouTube.
Willingness to learn or prior experience with:
Trello or project management tools
MLS (Multiple Listing Service)
Comfortable working in a fully remote setting.
Benefits
100% remote.
Growth opportunities.
Learning opportunities.
10 days of Paid Time Off.
Productivity and learning incentives.
Annual retention incentive of 12%.
Monthly productivity and learning incentive of 7.5%.
What We're Looking For Excellent written and verbal communication in English, with professional etiquette. Highly organized with impeccable attention to detail. Calm under pressure and able to manage multiple priorities independently. Fast learner with a growth mindset and willingness to understand the real estate industry. Pleasant, proactive, and professional demeanor at all times. Strong problem-solving and critical thinking skills. Technical Requirements Bachelor s degree (preferred) and high school diploma (required). Proficiency in Google Workspace (Docs, Sheets, Slides, Calendar). Familiarity with CRM systems, DocuSign, and email marketing tools. Experience using social media platforms: Instagram, Facebook, LinkedIn, YouTube. Willingness to learn or prior experience with: Trello or project management tools MLS (Multiple Listing Service) Comfortable working in a fully remote setting.
Employment Type
Full Time
