Executive Personal Aide

THE POSITION

The Executive Personal Aide reports directly to an executive and a Chief of Staff providing professional-level administrative support as well as personal care assistance with activities of daily living. At this level both administrative support and personal care require a high level of tact confidentiality diplomacy and discretion. The Executive Personal Aide will be privy to highly confidential information and may function in politically charged environments. The Executive Personal Aide will ensure the executive has the resources needed to succeed in their role and exercises independent judgment to determine what is necessary to ensure their success. Additionally the Executive Personal Aide will represent the executive in their absence and may speak publicly and privately on their behalf.

Appointment to this position is expected to be at or below the midpoint $85572of the salary range however the final amount will be carefully determined based on the candidates knowledge skills qualifications and an evaluation of internal equity within the organization.

EXAMPLES OF DUTIES:

• Provide executive assistance with personal care and activities of daily living including transferring and getting to/from activities of daily living.
• Ensure physical environments are readily accessible to and usable by persons with disabilities prior to the executives arrival at meetings and engagements.
• Support executive in the physical performance of their work by assisting with a variety of tasks including but not limited to lifting pushing pulling reaching carrying assembling/disassembling and/or preparing work-related materials and equipment.
• Transport and/or drive executive to meetings and engagements.
• Manage projects schedules cases and/or priorities and maintain a system for tracking work.
• Schedule maintain and manage the executives calendar.
• Prepare written correspondence communication meeting agendas newsletters event flyers social media posts etc.
• Plan and execute all facets of meetings and events including venue selection booking catering etc.
• Answer telephone calls screen callers take messages and make/return telephone calls.

MINIMUM REQUIREMENTS

• Three (3) years of administrative support directly reporting to a management or executive level position.
• Experience as a caregiver/personal care aid and providing assistance with activities of daily living including transferring and getting to and from activities of daily living.
• Physical ability to reach with hands and arms; climb balance stoop kneel crouch or crawl; and lift up to 50 lbs. while avoiding potential injury from transferring repositioning or lifting.
• A valid California Drivers License is required.
• Ability to communicate clearly tactfully and effectively orally and in writing.
• Knowledge of effective customer techniques.
• Strong organizational skills.

SELECTION PROCEDURE:

This recruitment closes5:00 p.m. on Monday July 14 2025. To be considered for this opportunity applicants must submit an online application including a resume and cover letter to Lynn Ward Chief of Staff (). Incomplete applications or applications that do not clearly meet the minimum requirements will not be considered. The Chief of Staff anticipates inviting a smaller group of finalists for interviews shortly after the recruitment closes. An appointment will be made following the completion of a thorough reference and background investigation.

This position is an exempt at-will position. The incumbent will not accrue any civil service tenure or contractual employment rights in such position. The Legislative Aide is appointed by and serves at the pleasure of the Council Office and may be removed without cause.

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments management staff and policymakers. To support efforts of fairness and diversity City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check you will have the opportunity to explain the circumstances surrounding the conviction provide evidence to mitigate concerns or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting