Business Coordinator III
Business Coordinator III
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Job Description
Job Title
Business Coordinator IIIAgency
Texas A&M UniversityDepartment
Finance - College of Engineering MedicineProposed Minimum Salary
CommensurateJob Location
Houston TexasJob Type
StaffJob Description
A Glimpse of the Job
The Business Coordinator III provides advanced administrative and financial support within the School of Engineering Medicine (SEM). This position is responsible for managing complex business operations coordinating travel and purchasing activities maintaining budget records and ensuring compliance with the University SEM and departmental policies. The Business Coordinator III serves as a liaison between SEM departments vendors and university administration to facilitate efficient business processes and support the unique interdisciplinary environment of SEM. Additionally this role plays a crucial part in faculty affairs and research coordination assisting with onboarding credentialing and adherence to academic policies.
Essential Duties/Tasks
Account Management
Responds to inquiries from faculty and staff regarding the use of E&G designated and sponsored accounts.
Performs budget transfers and correction entries to ensure account accuracy.
Acts as an approver and backup signer for vouchers and requisitions.
Reviews and audits account reconciliations to maintain financial integrity.
Prepare complex monthly and annual financial reports for departmental leadership.
Oversees the departmental accounts receivable program ensuring timely collections.
Ensures accounts receivable processes comply with applicable agency and university guidelines.
Processes graduate tuition and fee payments manages departmental scholarship accounts and prepares invoices for payments.
Faculty Administration
Supports leadership with faculty-related processes including recruitment hiring administrative appointments retention evaluation tenure promotion and post-tenure review.
Coordinates documentation and communication between faculty and administrative units.
Grant Management
Oversee administration of contracts and grants ensuring compliance with sponsor and university policies.
Prepares and reviews budgets in collaboration with principal investigators for accuracy and completeness.
Serves as liaison between faculty Financial Management Office (FMO) Vice President for Researchs office and Sponsored Research Services to resolve grant-related issues.
Office Administration
Manages maintenance and organization of business files; serves as office manager delegate as needed.
Implements audits and updates business procedures to optimize departmental operations.
Provides training to staff on new and existing policies and procedures to ensure compliance and efficiency.
What you need to know
Salary: Compensation will be commensurate to selected hires experience.
Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.
Location: Houston TX
Required Education and Experience
Bachelors degree or equivalent combination of education and experience.
Four years of related experience in general office accounting or personnel operations.
Knowledge Skills and Abilities
Excellent verbal and written communication skills.
Exceptional organization and analytical skills with the ability to manage a large volume of work under pressure with competing needs.
Critical thinking skills.
Knowledge of accounting.
Ability to carry out tasks independently.
Ability to multi-task and work cooperatively with others.
Other Requirements and Factors
This position is security sensitive.
This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies regulations rules and procedures.
All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.
Why Texas A&M University
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect Excellence Leadership Loyalty Integrity and Selfless Service.
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Required Experience:
IC
Employment Type
Full-Time
