Special Events Permit Specialist
Special Events Permit Specialist
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Job Description
Position Description
TheSpecial Events Officewithin theOffice of Economic Development (OED)coordinates the permitting process for hundreds ofmajorevents each year- from cultural celebrations and parades to community festivals and public gatherings. As the central coordinator across multiple City departments and partner agencies we help ensure every event is safe successful and well-executed!
Werelooking for a thorough collaborative and customer-focusedSpecial Events Permit Specialistto join our Permit Coordination Team. This role manages the intake and processing of event permit applications reviews documentation and works closely withmultiplepartners to guide events through the permitting process.Youllalso provide technicalassistanceto organizersparticipatein the Special Event Committee andmaintainkey tracking systems for applications revenue and public-facing materials.
This role is ideal for someone who thrives in a dynamic environment enjoys problem-solving and is passionate about making public events happen. Ifyourehighly organized tech-proficient and ready to support Seattles vibrantand diverseevent scenewedlove to hear from you!
Job Responsibilities
Top 3 Priorities:
Lead the intake processing and issuanceof special event permit applications working closely with Permit Coordination peers.
Serve as a liaisonbetween applicants the City and partner agencies to coordinate responses address issues andfacilitateproblem-solving throughout the permitting process.
Track and analyze event data including managing revenue logs and contributing to year-end reporting for the Special Events team.
What Success Looks Like
You will thrive in this role if youdemonstrate:
Proven experience coordinating complex permit or major event planning processes involving multiple partners and regulations.
A collaborative spirit to build strong partnerships with both internal teams and external partners.
Outstanding attention to detail in reviewing applications permits insurance documents and site plans.
Exceptional communication - both written and verbal forms- to guide applicants collaborate with agencies and document key decisions.
Customer service attitude with the patience and professionalism to support a wide range of clients often under deadline pressure.
Technologicalproficiencyacross Microsoft Office SharePoint online databases and digitalpermitplatforms to streamline processes.
Ability to prioritize competing responsibilities while staying organized and meeting deadlines in a fast-paced environment.
Commitment to equity with a strong alignment to the Citys Race and Social Justice Initiative and inclusive approach to public service.
Problem-solving skills to enable you toidentifysolutions in fast-paced dynamic environments.
Ability to handle variable workflows evolving deadlines and politically sensitive scenarios.
Knowledge of Municipal Code and City Ordinance interpretation is a plus.
Qualifications
In addition to the ability to perform the tasks described above you will need topossessthe below required qualifications:
One year of experience in administrative analysis budget administration or preparation office management personnel administration program administration as staff assistant or in a closely related field
And
Bachelors degree in business or public administration or another closely related field
Or
A combination of education and/or training and/or experience that provides an equivalent backgroundto perform the work of the class.
Please note this job ad is not designed to cover orcontaina comprehensive listing of activities duties or responsibilities that arerequired ofthe employee for this job. Duties responsibilities and activities may change at any time with or without notice.
Additional Information
Work Environment:This position offers the flexibility of a hybrid work schedule. Employees will be expected to work in-office at the Seattle Municipal Tower in Downtown Seattle a minimum of three days a week. Individual schedules will bedeterminedbetween the employee and their supervisor.
Benefits:A comprehensive benefits package includes vacation holiday and sick leave as well as medical dental vision life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the Citys website: Work at the City of SeattleWe recognize that every employee plays a role in ending institutional and structural racism. Our culture results from our behavior personal commitments and the ways we courageously share our perspectives and encourage others to do the same. To cultivate an antiracist culture we seek employees who will engage in theRace and Social Justice Initiativeby working to dismantle racist policies and procedures unlearn the way things have always been done and provideequitableprocesses and services.
Application Process:
Here is an educational resource forApplication and Interviewing tips(Download PDF reader)with the City of Seattle.
Pleasesubmityour application at later than4:00 pm Pacific Time on Tuesday July 15 2025.To be considered for this position please complete your application fully and attach:
A PDF of your current resume which illustrates your related skills experience and abilities.
A cover letter explaining your qualifications and interest in this position with OED.
This hiring process involves a background check of conviction and arrest records in compliance with Seattles Fair Chance Employment Ordinance SMC 14.17. Applicants will be provided with an opportunity to explain or correct background information.
Who May Apply:This position is open to all applicants who meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race color creed national origin ancestry sex marital status disability religious or political affiliation age sexual orientation or gender identity. TheCityencourages people of all backgrounds to apply including people of color immigrants refugees women LGBTQ individuals people with disabilities veterans and those with diverse life experiences.
Hiring Timeline:Weanticipateconducting interviews at the end of July. Our goal is to have this position filled with a preferred start date by August 27 2025.
Accommodations:Reasonable accommodations will be provided for individuals with disabilities toparticipatein the application or interview process perform essential job functions and access other employment benefits and privileges. Please contact to request accommodation.
Recruiting Contact:Please contact Nicolette Hornbeck at with any questions
Required Experience:
Unclear Seniority
Employment Type
Full-Time
