Specialist administration - Facility & Property Management
Specialist administration - Facility & Property Management
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Job Description
Job summary:
Carry out administrative tasks and facility maintenance tasks.
Duties and Responsibilities:
Administration:
Client visits
- Ensure logistics around client visits are carried out in a highly professional manner adhering to companys corporate vision mission and values;
- Coordinate with the companys counterparts on bookings and logistics related to travel and stay of people in Bulgaria;
- Assist and coordinate the organization of company meetings and events;
Documentation Data Base & Logistics
- Keep all relevant registers and ensure all company communication is documented and filed;
- Courier documents and equipment keep record;
- Prepare expense reports on a monthly basis/upon request by management
Visa and work permit related activities:
- Prepare and coordinate all activities related to invite letters issuing;
Customs clearance related activities:
- Prepare and coordinate activities and documents related to customs clearance of goods and/or equipment shipped to/from Bulgaria;
Procurement:
- Create and maintain vendor database with contact details and quotes;
- Assist and/or prepare and distribute RFQs to vendors for purchasing Non-tech materials; office equipment; advertising materials and other stationeries;
- Process and dispatch all commercial invoices and protocols post service rending and/or material delivery to Finance for release of payment;
- Participating in requisition raising process and receipt acknowledgement in PS
- Assist and follow-up on Purchase orders creation status in PS;
- Participate in all activities related to fixed assets tracking monthly reporting physical inventory etc.
Vendor Relationship Management
- Responsible for communication and coordination between all vendors and the different functions within Sutherland;
- Run and coordinate all activities related to: cleaning of the office space water supply vending machine others;
- Place orders and supervise the timely supply and rendering of the above services;
Emergency management and Physical Security:
- Actively participate monitor and supervise all activities related to the implementation of Emergency management and Physical Security policies and procedures;
- Assist in activities related to fulfilling Fire Safety requirements
Facility maintenance:
- Actively participate monitor and supervise all activities related to facility maintenance build outs facility upgrades;
- Make sure all facility maintenance activities are executed after budget is duly approved and as per the company policies and processes.
Overall responsibilities
- Fulfill all tasks in a timely manner and within the specified deadlines;
- Stick to the companys internal policies and procedures;
- Work in strict confidentiality.
Qualifications :
Our most successful candidates will have:
Experience in admin or related fields.
Above average verbal and written communication skills good command of English and excellent command of Bulgarian
- High school or university degree
- Ability to easily work with all office equipment
- Good understanding of facility maintenance
- Facility maintenance background is an asset
- Excellent multitasking skills
- Responsible loyal energetic and self-motivated person
Can work extended or flexible hours if needed.
Require very minimal or no supervision to complete assigned tasks.
With high integrity standards.
Demonstrates ability to use MS Office applications: Excel Power Point Word and Outlook.
Additional Information :
All your information will be kept confidential according to EEO guidelines.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
