Assistant Director, Administration

Job Description Summary
The Assistant Director of Administration is responsible for a breadth of administrative and financial activities that will support the future success of the ACBE . The Assistant Director supports the Director of Administration and Operations with all ACBE administrative and financial activities while managing the ACBE course schedule and classroom assignments. Under the direction of the Associate Dean the Assistant Director will facilitate full-time and part-time faculty hiring and performance management while supporting the ACBEs faculty and general operations

Responsibilities
Course scheduling and classroom assignments Develop the ACBE course schedule and assign classrooms Establish timeline for scheduling classes Monitor class registration status and alert Associate Dean if additional classes are needed Record catalog changes in Curriculog and ensure catalog is accurate and current Collect course syllabi from all faculty to ensure inclusion of required content and that all syllabi are uploaded into Chapmans online system Coordinate with faculty members to process book orders in a timely manner Track all ACBE faculty and provide rosters as needed (i.e. AACSB and Chapman catalogs) Faculty hiring and performance management Use Interfolio to facilitate the recruitment of new full-time faculty Manage the faculty search process on behalf of ACBE Identify Part-Time Lecture ( PTL ) needs each term and support recruitment and selection of PTLs Review PTL course evaluations and manage database of potential PTLs Process contracts for PTL hires and faculty overloads Facilitate on-boarding process for all PTL and full-time faculty members Monitor course loads faculty rank tenure and sabbatical status for ACBE faculty Serve as the liaison between faculty ACBE administration and the Provosts office regarding faculty assignments and hires. Track class evaluations and faculty grade distributions to create reports for the Associate Dean and Dean Coordinate the distribution and collection of midterm evaluations for all new faculty including faculty requesting midterm evaluations. Faculty Operations and Event Support Coordinate faculty conferences (e.g. Shadow Open Market) seminars and guest lecturers including all logistics Schedule rooms using 25Live book hotels transportation and meals Processing honorariums and reimbursements. Oversee the hiring of approved faculty student assistants and researchers. Post positions hire and train students. Approve timesheets and work with manager to reconcile the budget. Facilitate ACBE faculty financial activities Coordinate and process payments on behalf of ACBE faculty using PeopleSoft/Concur Process reimbursement requests and expense reports for ACBE faculty (and staff as needed) Monitor and update management on faculty DART accounts and initiate approval process for faculty Concur reports Assist with travel course budgets and financials Process business contract workflows as needed General Operations Support Supports the daily operations of ACBE including events help desk tickets financial reports budgets and purchase requisitions. Other duties as assigned

Required Qualifications
Bachelors degree or equivalent combination in education and experience. Strong oral communication and interpersonal skills with the ability to interact and work with diverse individuals and groups at all organizational levels both within and outside the University. Proven ability to comprehend a process and take a given task from beginning to completion. Strong written communication skills with the ability to prepare concise and grammatically correct business correspondence and other documents. Proven ability to prioritize and complete tasks efficiently and accurately in a busy work environment with many interruptions. Strong analytical skills to assess situations obtain appropriate information and make sound judgment and independent decisions appropriate for the position level. Supervisory skills to oversee train and mentor student workers. Demonstrated attention to detail. Demonstrated tact and diplomacy and ability to maintain confidentiality. Ability to work with individual area supervisors in a productive manner to ensure that paperwork is submitted in a timely manner to allow adequate processing time. Technical ability to learn and use jobrelated enterprise software. Proven ability to learn explain and apply policies and procedures. Strong organizational skills Microsoft Office Suite applications knowledge including Word Excel Powerpoint and Adobe Ability to interpret and apply guidelines and procedures Ability to demonstrate initiative without constant supervision Ability to carry out duties in a timely manner and to prioritize duties when faced with interruptions distractions and fluctuating workload Strong commitment to customer service Strong commitment to teamwork