Senior Clerical Officer - Transport Depot
Senior Clerical Officer - Transport Depot
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Job Description
PERSON SPECIFICATION
1. You must clearly demonstrate on your application form under each question how and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria where relevant.
2. You must demonstrate how you meet the criteria by the closing date for applications unless the criteria state otherwise.
3. The stage in the process when the criteria will be measured is outlined in the table below.
4. Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below using the information provided by you on your application form.
5. Please note that the Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role.
6. In the event of an excessive number of applications the Selection Panel also reserves the right to apply any desirable criteria as outlined in Section 3 at shortlisting in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form on how you meet any desirable criteria.
Section 1 - Essential Criteria
The following are essential criteria which will initially be measured at the shortlisting stage and whichmay also be further explored during the interview/selection stage.You should therefore make it clear on your application form how and to what extent you meet these criteria. Failure to do so may result in you not being shortlisted.
Experience
Hold a minimum of five GCSE passes (grades A*-C) or relevant equivalent or higher examination qualifications (one of which must be in English) and have one years administrative/clerical experience in an office environment including the practical use of computers;
OR
have a minimum of three years administrative/clerical experience in an office environment including the practical use of computers.
Shortlisting by Application Form
Section 2 - Essential Criteria
The following are additional essential criteria which will be measured during the interview/selection stage in line with EAs Game Changing People Model.
Knowledge of general office administrative processes and records.
Knowledge of the functions of the Education Authority.
Interview
Abilities
In line with EAs Game Changing People Model we will look for evidence of:
Ability to organise a busy workload to deliver effective results on time.
Flexibility to meet changing demands as required.
Ability to communicate and work effectively with others as part of a team.
Ability to use own initiative to solve problems and respond to others.
Ability to take a responsive and customer focused approach to work.
Excellent ICT skills including Word Outlook and Excel.
Interview
Evidence of how your experience and approach to work reflect EAs ethos and values. You will find information about our Valueshere.
Interview
Our Values
Through the selection process we will also seek evidence that the personal values of candidates align with those of the EA. This will include evidence of commitment to equality and excellence in service delivery. These reflect our aim which is to meet the needs of all our children and young people equally removing barriers to learning and ensuring equality of access to excellent education services so that every child can develop to his or her full potential.
DISCLOSURE OF CRIMINAL BACKGROUND
The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as regulated activity.
In the event that you are recommended for appointed to a post that involves regulated activity the Education Authority will be required to undertake an Enhanced Disclosure of Criminal Background.Please note that youWILLbe expected to meet the cost of an Enhanced Disclosure Certificate. Details of how to make payment will be sent to you at the pre-employment stage.
Further information can be accessed atNI Director theDepartment of Justice.
APPLICANT GUIDANCE NOTES
To view the applicant guidance notes please clickhere.
To learn about the many great benefits of joining the Education Authority click here
The Education Authority is an Equal Opportunities Employer.
JOB DESCRIPTION
REPORTS TO:Nominated Transport Officer
JOB PURPOSE: To provide administrative clerical and secretarial support in the Transport Division
MAIN DUTIES AND RESPONSIBILITIES:
General Administrative Processes and Records
- Provide administrative clerical and secretarial support to Officers in the Division
- Develop maintain and operate manual and/or computerised information systems
- Complete and submit all returns/records as required.
- Contact with relevant personnel to receive and provide information
Purchasing and Supplies Administration
- Operate/oversee requisitioning procedures including the ordering purchasing receiving checking storage and distribution of resources
- Stock control of resources
- Arrange for the maintenance of equipment
Reception Secretarial and Secretariat
- Receive screen and direct all telephones calls
- Receive visitors and provide hospitality as required
- Provide word processing/typing filing duplication and photocopying word processing in support of administrative processes including the use of E-mail intranet and Internet facilities where appropriate
- Sort screen and distribute all mail
- Ensure the secure storage of valuable items and confidential documentation
- Draft correspondence obtain and update lists registers and management information systems
- Maintain diaries arrange appointments meetings and provide a secretarial service for Senior Officers within the Division/Service
- Communicate on a regular basis with professional staff from outside agencies in order to receive/provide information
- Service meetings and draft minutes as required
Other Duties
- Assist work placement students with practical tasks and assignments within the office (where appropriate)
Required Experience:
Senior IC
Employment Type
Full Time
