Office Administrator (Administrative Support IV)
Office Administrator (Administrative Support IV)
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1 Vacancy
Job Description
Overview
A career with Johnson County Government is more than just a job it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Committed to our shared values we provide excellent public service seeking always to improve ourselves and our organization. We offer wonderful benefits retirement plans wellness incentives a great organizational culture and much more! If youre searching for something more than just a job something akin to a calling then consider the challenge and opportunity of being a member of Johnson County Government!
Job Description
Our government rests on the foundation of citizens choosing the representatives who govern us. Consequently the Johnson County Election Office manages voter registration precinct boundaries candidate filings and campaign reports and as mandated by the laws of Kansas administers all federal state and local elections for over 400000 registered voters and for more than 2300 elected positions in Johnson County.
If you are looking for a rewarding experience working with the public to make elections happen in Johnson County then we invite you to consider joining our Election Office as an Office Administrator.
This posting will remain open until 6:00 PM July 25 2025.
- Uses spreadsheets or databases to interpret and organize resource information; provides customized reports to others in the work unit; Works closely with the Administrative Manager and recommends changes to department/agency administrative policies procedures and methods; reviews and approves disbursement forms.
- Monitors approves and authorizes internal and external accounts through County systems and resolves discrepancies; resolves problems by researching and reviewing issues.
- Researches and recommends equipment/vendors and prices; determines substitutes for supplies and routine equipment; verifies the accuracy of and updates the department equipment and/or fixed asset inventory; authorizes requests for goods and services; monitors contract compliance and may act as Purchasing Card manager.
- Processes travel arrangements and researches and negotiates with hotels for best logistical arrangements for rooms; makes complex scheduling arrangements involving multiple parties during travel; processes per diem and reimbursement requests for travel; independently composes original correspondence for senior managements review and signature.
- Performs several administrative functions including tasks to support department/agency leadership and governing boards (e.g. records management reception); analyzes short-term administrative needs; works with the Admin Manager in developing filing systems internal mailing processes and procedures; prepares non-routine correspondence; oversees and/or resolves non-routine situations based on knowledge and interpretation of established policies and procedures.
- Creates and maintains databases; generates unique reports; creates complex spreadsheets; diagnoses and resolves simple software/hardware problems; designs and lays out publications using specialized applications.
- Updates job descriptions using information obtained from employee or supervisor; resolves personnel processing problems with interpretation from appropriate sources (e.g. Partner HR Manager HR Director).
- Conducts tasks associated with payroll processing such as verifies timesheets finds researches and provides resolution to payroll discrepancies; completes and verifies data entry; distributes paychecks; Provides information and answers questions from staff regarding payroll issues; maintains attendance and leave tracking records;acts as department/agency/functional resource in data management systems and provides training to new users; works with the Election Workers Coordinator with tasks including payroll and other duties as assigned.
- Works with internal teams on projects as assigned.
- Other duties as assigned.
Job Requirements
High school diploma or equivalent and three years of administrative support are required.
Associates degree in Business Administration or related field is preferred.
Experiencecan substitute for education. Education can substitute for experience.
Johnson County Government requires successful completion of reference/background screening for all positions.
Physical Environmental and Special Working Conditions:
All County employees may be called upon to assist other departments/agencies in a declared emergency situation.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
