Records Coordinator, Operations Department
Records Coordinator, Operations Department
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Job Description
QUALIFICATIONS:
- High school diploma or GED.
- Three (3) years office experience preferably in a public education environment.
- Demonstrated computer skills with experience in Microsoft Office suite/computer skills.
- Excellent verbal communication skills personal integrity and the ability to work with a wide- range of individual and complex issues.
- Effective organization and interpersonal skills.
- Demonstrated ability to exercise independent judgment prioritize tasks and work independently with a high degree of accuracy.
- Ability to work on multiple tasks simultaneously.
- Maintain confidentiality of information.
TERMS OF EMPLOYMENT:
250 days
SALARY/PAYGRADE:
$38963/CP-6
Salary Range (based on experience) as set by the Board of Trustees for the2024-2025 school year.
ESSENTIAL FUNCTIONS:
- Oversee the departments budget including purchases financial management and equipment acquisition. Prepare and submit the annual budget in a timely manner. Update monthly department budget to Director and Assistant Director.
- Process and maintain monthly and weekly budget processes and spreadsheets for the Operations Department.
- Maintain physical and computerized files on incoming/outgoing correspondence and departmental Area Manager budgets and reconciling monthly statements.
- Order custodial supplies for district buildings/Operations Department when needed.
- Process and maintain records of overtime forms and submit to Finance Office or Facilities Use Departments for reimbursement (user/extra event billbacks). Example: Church Services Sports Associations Campus Activities and Non-Academic Activities. Keep comprehensive report for overtime costs associated with requesting support from the Operation Department.
- Maintain a comprehensive overtime use record for the Operations Department for all facilities and monies reimbursed for various groups organizations and district events.
- Maintain accurate records for contractors using our buildings during renovations construction projects and reimbursement for overtime for the Operations Department.
- Maintain monthly Club Rewind reimbursement for supplies and labor cost.
- Maintain monthly reimbursement from Nutrition Services for waste removal.
- Responsible for processing and paying Concentra invoices related to physical exams ensuring billing accuracy timely payments and maintaining proper documentation for financial records.
- Responsible for maintaining the documents destruction schedules and processing shredding requests including scheduling pickups of shred/recycle boxes.
- Serve as backup by following the rotation schedule to support the front desk receptionist with duties such as greet assist and/or direct visitors customers and vendors in a courteous & professional manner answer phone lines.
- Perform other duties as assigned by Director and Asst. Director of Operations.
- Regular and reliable attendance is an essential function of the job.
EQUIPMENT USED:
Multi-line phone system personal computer and peripherals printer calculator copier shredder and fax machine.
WORKING CONDITIONS:
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress; work with frequent interruptions. Prolonged use of the computer; repetitive hand motions. Continuous sitting.
Applications will be reviewed.
Not all applicants will be interviewed.
Hiring Managers may choose to email you regarding this application. Please monitor your email regularly for any communication.
Required Experience:
IC
Employment Type
Full-Time
