Academic Program Specialist, Department of Advanced Education Programs
Academic Program Specialist, Department of Advanced Education Programs
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Job Description
Department
Advanced Education ProgramsJob Posting Title
Academic Program Specialist Department of Advanced Education ProgramsJob Description
The position involves administrative and general office support duties along with specialized tasks assisting the departmental chair and faculty for assigned AEP programs. Duties will include communication marketing assignments recruiting tasks scheduling of classes and data management. This position utilizes Microsoft Office and technology tools including Canva social media and other creative tools. A successful candidate needs to be able to take the initiative manage tasks simultaneously work independently as well as in a team possess strong communication skills and be well-organized and detail-oriented.
Minimum Qualifications: This position requires a High School Diploma or equivalent three to five years of experience in an office or administrative setting and supervisory or managerial experience.
Preferred Qualifications:
- Bachelors degree
- Excellent customer service and interpersonal skills
- Ability to multitask and an ability to prioritize a variety of duties
- Very detail-oriented and very organized
- Proficiency with the Microsoft Office suite of applications including Excel
- Ability to work independently on a daily basis and as part of a team
- Strong interpersonal and written language communication skills
- Ability to use good judgment in making independent decisions
- Experience in an education setting PreK-12 or post-graduate
Responsibilities:
- Communicates with students faculty staff and administrators on a daily basis sometimes regarding confidential issues.
- Engages in program-specific administrative tasks
- Assists the program coordinators with correspondence spreadsheets and documents.
- Maintains program-specific documentation and resources
- Enters and revises course sections in Workday
- Assists department chair with ensuring schedules for on-campus and online classes including resolving room conflicts are submitted accurately in a timely manner and adhere to FHSU deadlines. Submits course approval forms for online and on-campus classes.
- Develops and maintains recruiting strategies for assigned programs
- Performs hiring/terminating processes with assigned adjunct instructors
- Collaborates with Advisors on student support
- Assists with updating the department website creating social media posts/videos regularly and creating brochures and other items to promote assigned programs.
- Develops and maintains systematic marketing protocols specific to programs
- Assists with program assessment and continuous improvement data collection
- Other duties as assigned by the department chair.
Salary: $16.23/hour
Benefits: To review our competitive benefit package please visit FHSU Benefits.
Priority Deadline: Review of applications will begin July 7 2025 and continue until the position is filled.
Appointment Date: Start date to be determined after acceptance of an offer and completion of a criminal background check.
Application process: To apply for this position please visit FHSU Careers. Only electronic applications submitted through the webpage will be accepted.
Required Application Documents: Applicants should submit a cover letter and resume with names and contact information for three professional references.
Applicant documents should be submitted in one PDF.
If you have questions regarding the position please contact:
Kim Chappell
Community of Hays
FHSU is located in Hays a vibrant college town of approximately 20000 located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education health care professional services shopping culture and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities including the comprehensive Center for Health Improvement Hays Aquatic Park Smoky Hill Country Club Hays Municipal Golf Course and extensive walking running and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating fishing and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12 public and private schools. With over 60 restaurants major retail outlets a low unemployment rate and very short commute times the city provides a safe welcoming low-cost high-quality living environment for the residents who call Hays America home.
Notice of Non-discrimination Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender race religion national origin color age marital status sexual orientation genetic information disability or veteran status.
Background Check: Final candidate will have consented to and successfully completed a criminal background check.
Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or for further information on how this might affect you.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
