Senior Administrative Assistant (DRE)
Senior Administrative Assistant (DRE)
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$ 49969 - 59987
1 Vacancy
Job Description
Description / Position Overview
- Senior Administrative AssistantIn this position you will perform a variety of complex clerical duties in support of the Colorado Springs Fire Department Division of the Fire Marshal Fire Construction Services Unit.Come explore the possibilities a career with the City of Colorado Springs can offer!Essential Job Functions- the basic job duties an employee must be able to perform:
- Provide customer service for the Development Review Enterprise
- Process over the counter and online payments
- Act as a liaison for both internal and external customers
- Answer phones faxes and emails
- Issue system permits receive payments and issue receipts
- Purchase supplies; order and keep inventory of equipment
- Make travel arrangements and prepare travel authorizations
- Prepare monthly expense reports
- Arrange meetings and schedule inspections
- Prepare presentations and presentation notes
- Enter data into various City applications
- Review applications for contractor licensing and approvals
- Prepare documentation for Fire Board of Appeals
We are looking for candidates who demonstrate:
Knowledge of:- Modern office technology and supporting software
- Proper English usage spelling punctuation and grammar
- Principles and practices of cash handling
- Type and enter data at a speed necessary for successful job completion
- Maintain a variety of files and records
- Maintain and reconcile financial information
- Multi-task and prioritize duties with a demanding workload
- Communicate clearly and concisely verbally and in writing
- Establish and maintain effective working relationships
Minimum Qualifications
- A high school diploma or GED supplemented by additional specialized training in secretarial sciences accounting or other related field
- Four (4) years of full-time administrative support secretarial and/or clerical accounting experience
Additional appropriate education may be substituted for the minimum experience requirements.Preferred Qualifications
- Experience developing budgets
- Experience with accounts receivable revenue tracking
- Experience managing calendars and schedules for multiple employees
- Experience working in a fast-paced office environment
- Experience in supporting an executive management team
- Experience with customer service both Internal and external
- Experience operating a multi-line telephone system
Additional Information
Physical Demands:This position requires the ability to lift up to 10 pounds occasionally.
Environmental Conditions
Primary Work Environment - Office environment
Extreme Temperature - Never
Wetness and Humidity -Never
Respiratory Hazards -Never
Noise and Vibrations -Never
Physical Hazards -Never
Mechanical and/or Electrical Hazards -Never
Exposure to Communicable Diseases - RarelyPlease contact CSFD Human Resources at orfor any questions about this position.
Equal Opportunity Employer
The City of Colorado Springs is committed to a culture that values our employees unique individual qualities and fosters an inclusive environment where people want to be.
The City of Colorado Springs offers additional compensation depending on the position area of assignment and specific job assignments including shift differential pay differential acting or lead special assignment hazard pay longevity cell phone allowance uniform allowance relocation awards standby call out compensatory time off tuition overtime extra duty incentive holiday premium proficiency and vacation sell back.
NOTE: This job announcement is not intended to include a complete listing of all responsibilities knowledge skills and abilities associated with the position.
The City does not sponsor applicants for work visas of any kind (including but not limited to F-1 H-1B or TN visas). Applicants must be currently authorized to work in the United States on a full-time basis.
Apply to Join Our TeamCompleting your application in full including the entire work experience section will assist Human Resources in the applicant screening process. Your application may not be considered if all of the information requested for each employer you list is not provided.
Applicants may redact information from their resumes certifications transcripts or any other additional application materials that identify the applicants age date of birth or dates of attendance at or graduation from an educational institution. You will not be penalized for redacting or removing this information.
We encourage candidates with out-of-state credentials to inquire about expedited processing of Colorado licensing with the Colorado Occupational Credential Portability information can be found at the Colorado Department of Regulatory Agencies Licensing Portability page
Our Government Jobs application system does not allow you to edit your application after it has been submitted for a position. If you want to make changes you may submit another application prior to the positions closing date and time listed in the job posting. HR will review the last application you submit for a position.
The Citys job classifications including physical demands and descriptions can be found on theColorado Springs Class Specifications page
You can view the status of your application on the City of Colorado Springs Careers page.To be notified of future career opportunities sign up for job alerts on the Job Alerts page.
Required Experience:
Senior IC
Employment Type
Full-Time
