Intern, Technology Back Office

About us

WeWork India is one of Indias leading flexible workspace operators Great Place To Work certified (Nov 2024 Nov 2025) aimed at creating flexible workspace solutions for companies of all sizes.

Since its inception in India in 2016 WeWork India has expanded across 68 operational centres in Chennai New Delhi Gurugram Noida Mumbai Bengaluru Pune and Hyderabad. WeWork India meets distinct workspace needs for various businesses. WeWork India strives to provide customised and curated solutions for various office space needs through its products and solutions.

At WeWork India were driven by collaboration creativity and a shared vision to redefine the future of work. If youre looking to be part of a dynamic fast-growing organisation that values talent and fosters growth join us and build your future with WeWork India.

For more information please visit our website the role

We are seeking a diligent and organized Procurement and IT Documentation Coordinator to support our procurement and IT teams in managing purchase requisitions (PRs) purchase orders (POs) SRNs GRNs and other critical documents. The candidate will serve as the primary point of contact (POC) between vendors and internal stakeholders for all Non technical aspects(payments/invoices/PR/PO/Any other financial transactions) ensuring smooth communication and the timely release of payments. Additionally the role involves maintaining accurate records of IT assets keeping inventories up to date and managing all related documentation.

Roles & Responsibilities:

• Procurement Process Management on SAP

• Create and manage Purchase Requisitions (PRs) for IT and other department needs.

• Release Purchase Orders (POs) based on approved PRs.

• Coordinate and manage the creation of Service Receipt Notes (SRNs) and Goods Receipt Notes (GRNs) after the delivery of goods/services.

• Follow up with internal stakeholders to ensure timely approval of PRs POs and other documentation.

• Vendor Management: (Non Technical)

• Act as the primary point of contact (POC) for vendors addressing queries and ensuring that vendors are regularly updated on payment status and timelines.

• Coordinate with vendors to ensure that all necessary documentation (invoices receipts etc.) is in place for payment processing.

• Maintain strong relationships with vendors and ensure any issues are escalated appropriately. (Non technical issues only)

• Payment Process:

• Follow up with the accounts team to track the release of payments and ensure timely payment processing for vendors also keep stakeholders updated.

• Address and resolve any discrepancies related to vendor payments in coordination with the finance team.

• Documentation & Record-Keeping:

• Maintain detailed and up-to-date records of all Purchase Requisitions Purchase Orders pending payments and Service Receipt Notes.

• Ensure all IT-related documentation including procurement records is updated by following up with stakeholders.

• Keep IT asset inventories accurate and current coordinating with the IT team to reflect any updates or changes.

• Maintain any other IT Documentation updated.

• Coordination & Communication: (Non Technical)

• Facilitate smooth communication between internal departments (IT Accounts Procurement) to ensure alignment and efficient processes.

• Regularly update internal stakeholders on the status of ongoing procurement and payment processes.

• Compliance & Reporting:

• Ensure all processes adhere to the companys procurement policies and procedures.

• Provide regular reports on the status of PRs POs vendor payments and IT asset inventories to relevant teams or management.

Tracking Budget vs Actual spents:

• Ensure all Purchases are documented and updated on trackers on provisioned vs actual spend trackers

• Ensure Opex expense dashboards are updated by co-ordination with BI team and internal stakeholders.

Experience & Qualifications:

• Bachelors degree in business administration finance supply chain or a related field.

• Previous experience in a procurement finance or back-office coordination role is preferred.

• Strong organizational and documentation skills with attention to detail.

• Excellent communication and interpersonal skills to liaise with both vendors and internal teams.

• Ability to manage multiple tasks and prioritize in a fast-paced environment.

• Proficiency in using procurement or inventory management software along with MS Office (Excel Word).

• Experience in maintaining IT asset inventories is a plus.

Key Attributes:

• Strong problem-solving skills.

• Ability to work independently and in a team setting.

• Proactive and self-motivated.

• Detail-oriented with a focus on process improvement.

Equal Opportunity Employer

WeWork India is an Equal Opportunity and Affirmative Action Employer. We celebrate diversity and are committed to creating an inclusive environment for our employees and members. Employment decisions are made without regard to race religion national or ethnic origin sex sexual orientation gender identity or expression age disability veteran status or other characteristics protected by law.

We expect all employees to embody our values and all aspects of employment including the decisions to hire and promote are based on merit competence performance and business needs.

Our total rewards philosophy is aimed at providing compensation that is competitive performance linked and helps us attract and retain the talent we need to drive our business forward and serve our members. As part of WeWork India our commitment to you is that youll be surrounded by career opportunities in a culture that fosters collaboration flexibility and inclusion.