Administration Support Officer / Receptionist
Administration Support Officer / Receptionist
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Job Description
CareFlight is an Australian for purpose aeromedical organisation voted consistently as one of Australias most trusted Brands. Our mission is to save lives speed recovery and serve the community through delivering our charitable social purpose.
Proudly a 2023 HRD 5 Star Employer of Choice we operate across Australia with major base locations in NSW and the NT. Our specially trained doctors nurses paramedics and aircrew use helicopters turbo prop aircraft aeromedical jets and patient transport vehicles to provide critical support to over 8500 patients each year. We also deploy medical professionals and aircraft in support of defence government and commercial contracts and energy and resource sector sites.
The role:
We currently have an opportunity for an Administration Support Officer to join the organisation and be a key member of CareFlights administration team in the Northern Territory.
Reporting to the Senior HR Manager the key objective for this role will be to provide general reception duties general administration duties and basic housekeeping services to onsite accommodation and administration support to key departments at CareFlights Northern Operations.
Key responsibilities will include:
Answering and directing incoming telephone calls.
Take and deliver messages accurately and in a timely manner.
Responding to incoming email enquiries.
Greet and direct visitors.
Maintain visitor register.
Responsible for booking of meeting rooms and maintaining room cleanliness and set-up.
Meeting minute taking for meetings across all departments.
Receive and sort incoming mail and preparation of outgoing mail.
Arrange catering as requested.
Tidy and maintain the reception area and meeting rooms.
Maintain supplies to crew room/kitchen in CareFlight Hangars 1 2 and Gove including consumables shopping and maintenance of crew room requirements.
Manage the onsite accommodation at the CareFlight Hangar 1 including rooms are ready for new arrivals and inspect to ensure they are left tidy when vacated.
Coordinate and purchase stationery including stocking and maintenance of printers and photocopiers.
Distribute and reconcile cab vouchers.
Maintain and reconcile petty cash.
Manual and electronic filing of Medical Case Notes and Check Lists.
Assist with other duties as directed by the Senior Human Resources Manager or General Manager Northern Territory.
To be successful in this role you will have the following:
Essential
Minimum three (3) years experience in an administrative related role providing clerical support.
Effective verbal and written communication skills.
Excellent time management skills.
A proactive approach to solving problems.
Ability to maintain confidentiality at all times.
Knowledgeable in the use of Microsoft Office (Word Excel Outlook).
Customer service focus.
Current Drivers Licence.
Desirable
Certificate III or above in Business (or Business Administration).
Previous experience in a healthcare and/or hospitality environment.
How to apply
If you would like to be part of our team you can apply using the link below. Please ensure you attach a current resume and covering letter that addresses the roles essential criteria. Applications for this opportunity will close on Tuesday 8th July 2025.
TO ENSURE YOUR APPLICATION IS CONSIDERED PLEASE COMPLETE ALL SCREENING QUESTIONS WHICH WILL BE SENT TO YOUR EMAIL AT THE END OF YOUR APPLICATION.
For additional information please contact
CareFlight values diversity in the workplace. Aboriginal and Torres Strait Islanders are encouraged to apply.
All employees must comply with CareFlights Drug and Alcohol Management Plan (DAMP) as required by CASA and may be subject to random workplace testing.
Criminal Record and Working with Children Checks also apply.
CareFlight: The next life we save could be yours
Required Experience:
Junior IC
Employment Type
Full-Time
