Leasing and Portfolio Coordinator

Accelerate your success at Colliers.

Why Colliers

As one of Canadas leading commercial real estate services firms we are driven by our mission to accelerate success for our people clients and communities.

A career at Colliers gives you the opportunity to make an impact advance your career and collaborate with top-tier talent. Dont just take our word for it weve been recognized as a top employer on a number of prestigious lists including Best Workplaces in Canada Best Workplaces for Women Best Workplaces with Most Trusted Executive Teams among others.

Ce poste est pour un(e) coordonnateur(trice) du portefeuille et de la location pour notre bureau de Montral.

Dans ce rle :
Vous tes trs organis(e) et avez un grand souci du dtail assurant un haut niveau de qualit dans tout ce que vous faites. Vous adoptez une attitude centre sur le client et oriente vers le service ; vous vous panouissez dans un environnement rapide ax sur les dlais. Flexible vous apprciez la diversit dans votre travail et vous vous panouissez dans un environnement o aucune journe ne se ressemble. Vous aimez apprendre collaborer et changer des ides avec les autres afin dobtenir des rsultats remarquables.

Le candidat retenu jouera un rle cl dans le succs global de lquipe grce son rle administratif et de soutien la clientle. Il/elle contribuera offrir un service client exemplaire et grer les processus de lquipe pour respecter les dlais critiques. Ainsi que

Responsabilits :

• Soutenir le vice-prsident REMS pour la rgion du Qubec et collaborer avec les quipes de location de comptabilit de gestion immobilire et de gestion de projets.

• Coordonner avec les agents de location pour structurer documenter et prsenter les transactions commander les rapports de crdit la consommation et maintenir les rapports de suivi des commissions.

• Recueillir les informations de reporting auprs des quipes de location de gestion immobilire de comptabilit de gestion de projets et dautres sources sur une base hebdomadaire bimensuelle mensuelle trimestrielle et annuelle (financires et non financires) selon les besoins du VP REMS Qubec.

• Prparer les modles de rapports et les formats requis dans Excel et Word.

• Compiler les rapports par proprit rgion et client selon les besoins.

• Sous supervision superviser la prparation des prsentations et dautres documents ncessaires pour les runions dquipe et les propositions clients.

• Traiter les baux excuts et les documents relatifs la location recueillir la documentation pertinente lie aux dossiers dapprobation des ententes y compris aider formuler des recommandations.

• Analyser rapporter et recommander des opportunits daffaires potentielles en analysant les stratgies de march les exigences des ententes leur potentiel et les aspects financiers en valuant les options et en rsolvant les priorits internes.

• Soutenir lquipe dans llaboration des budgets annuels de location et les efforts de rvision des prvisions.

• Grer le programme/processus de location.

Profil recherch :

• Minimum de 3 5 ans dexprience pertinente dans le domaine de limmobilier commercial.

• Capacit offrir un excellent service client tous les niveaux de lorganisation ainsi quaux partenaires externes avec de solides comptences interpersonnelles et en leadership.

• Excellentes comptences organisationnelles et en gestion du temps capacit dmontre travailler de manire autonome et en quipe.

• Haut niveau de professionnalisme et excellentes comptences interpersonnelles.

• Excellentes comptences en communication loral comme lcrit.

• Capacit effectuer des tches administratives selon les besoins.

• Exprience dans la cration de processus pertinents au rle ainsi quune capacit dadaptation diffrents logiciels spcifiques aux clients.

• Un permis de courtier immobilier est considr comme un atout.

• Une exprience avec Yardi est considre comme un atout.

• Connaissance et comprhension de la documentation immobilire notamment les offres de location et les lettres dintention pour les espaces de bureaux et industriels.

• Comprhension de base de lanalyse financire y compris les concepts de flux de trsorerie et de valeur actualise.

• Solides comptences en planification et en organisation avec une capacit marque prioriser les tches pour les mener bien.

• Proactif(ve) ax(e) sur les solutions et dot(e) dun bon suivi.

• Matrise des logiciels Word Excel Outlook et PowerPoint.

• Capacit dmontre apprendre de nouveaux systmes.

• Grand sens de linitiative autonomie et solide thique de travail.

• Prcision dans la saisie de donnes et grand souci du dtail.

• Capacit grer prioriser et mener bien plusieurs tches dans des dlais serrs.

En Anglais

This position is for a Portfolio and Leasing Coordinator for our Montreal office.

In this role

Highly organized and have a keen eye for details ensuring a high standard of quality in everything you do. You bring a client-centric and service-oriented attitude thriving in a deadline-driven and fast-paced environment. Youre flexible and enjoy variety in your work flourishing in an environment where no two days are the same. You enjoy learning collaborating and exchanging ideas with others to achieve remarkable results.

The successful candidate will become a key player in the overall teams success through your administrative and client supporting role. The candidate will be involved in ensuring exemplary client service and managing the teams processes in order to meet critical deadlines as well as;

• Support VP REMS Quebec region and collaborate with leasing accounting property management and project management teams.

• Coordinate with leasing agents to structure document and present transactions order consumer credit reports and maintain commission tracker reports.

• Collect reporting information from leasing property management accounting and project management teams and other sources on a weekly bi-weekly monthly quarterly and annual basis (financial and non-financial) as required by VP of REMS Quebec Region.

• Prepare report templates and formats as required in Excel and Word formats.

• Compile reports by property region and Client as required.

• With direction oversee the preparation of presentations and other documents needed for team meetings and client proposals.

• Support the team in annual leasing budgets and reforecasting efforts.

• Manage the leasing program/process.

• You will process executed lease and leasing-related paperwork and collect pertinent documentation relevant to deal approval packages including assisting in formulating deal recommendations.

What youll bring

• A minimum of 3-5 years of related experience in the commercial real estate industry.

• Ability to deliver excellent customer service to all levels of the organization and with external partners as well as strong leadership and interpersonal skills.

• Possess strong organizational and time management skills with a demonstrated ability to work both independently and within a team environment.

• Exhibit a high level of professionalism and excellent interpersonal skills.

• Excellent communication skills both oral and written.

• Perform administrative tasks as required

• Real estate license is considered an asset.

• Yardi experience would be an asset.

• Understanding and working knowledge of real estate documentation including offers to lease and letters of intent for office and industrial properties

• You have strong planning and organizational skills and are highly effective at prioritizing tasks to see them through to completion.

• Proactive Solution-oriented and with good follow-through.

• Strong customer service skills and strong verbal and written communication skills.

• Must have computer proficiency in Word Excel Outlook and PowerPoint.

• Exhibits high level of initiative self-starter and strong work ethic.

• Demonstrated accuracy in inputting data and high attention to detail.

• Ability to complete prioritize and handle multiple tasks under time-sensitive deadlines.

• Experience in creating processes relevant to the role along with adapting to a variety of client-specific software.

#LI-KR1

#Hybrid

What we offer:

Innovative projects: Work on cutting-edge initiatives that shape our communities drive our growth and make a tangible impact.

Career growth: Advance your career and achieve your goals with industry-leading training and development programs.

Competitive benefits & compensation: Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being.

Collaborative culture: Join our enterprising team where innovation thrives collaboration is key and our people are empowered to be their authentic selves and do their best work.

Diversity Equity & Inclusion: Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs) where you can connect learn and contribute to a diverse and supportive community. Learn more: network: Join a global team of 23000 professionals across 70 countries where youll expand your network and learn from experts in a dynamic international community. Accelerate your career and enhance your expertise as you connect and collaborate with top talent around the world.

Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.

Direct applicants only please no agencies.

Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants disability-related needs up to the point of undue hardship throughout all stages of the recruitment and selection process. If you require a disability-related accommodation to participate in the recruitment process please contact the recruitment team by email at .