Senior Administrative Associate - Veterinary Software
Senior Administrative Associate - Veterinary Software
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
IDEXX is seeking a high-performing detail-oriented administrative professional to support the Vice President & General Manager of Veterinary Software. In this role youll focus on enabling your executive to work efficiently and effectively by expertly managing logistics anticipating needs and ensuring smooth day-to-day operations.
This role is ideal for someone who excels at execution thrives in a fast-moving environment and brings a proactive mindset to supporting a single leader. Youll collaborate with a strong peer group of administrative professionals and contribute to key projects meetings and team operations.
In the role of Senior Administrative Associate IV:
Provide high-level administrative support to the VP of Veterinary Software with professionalism discretion and efficiency
Manage complex high-volume calendars and proactively adjust for shifting priorities and scheduling conflicts
Monitor organize and manage the VPs inbox including flagging and following up on time-sensitive items
Coordinate travel arrangements prepare expense reports and manage Concur submissions
Support departmental meetings town halls events and special projects with logistics and planning
Join key meetings when appropriate to stay ahead of deliverables and identify support opportunities
Act as a liaison between the VP and internal teams helping ensure alignment and timely follow-through
Collaborate with a network of administrative professionals sharing knowledge and best practices
Handle ad-hoc projects and requests with a positive solutions-oriented approach
What Do You Need to Succeed
Minimum of 3 years of relevant administrative experience supporting senior leaders
Demonstrated ability to operate with a high degree of discretion initiative and independence
Strong organizational and project coordination skills with keen attention to detail
Ability to manage multiple priorities in a fast-paced environment and remain calm under pressure
Proficiency in Microsoft Office Suite and experience using travel and expense platforms (e.g. Concur)
Excellent written and verbal communication skills with professional polish and responsiveness
Comfortable with ambiguity and confident making decisions in the moment when direction is limited
Bonus if You Have:
Familiarity with SaaS diagnostics or biotechnology industries
Location: Candidates will be required to be on site 2 days a week at our headquarters in Westbrook ME.
Why IDEXX
Were proud of the work we do because our work matters. An innovation expert in every industry we serve we follow our Purpose and Core Values to help pet owners worldwide keep their companion animals healthy and happy to ensure safe drinking water for billions and to help farmers protect livestock and poultry from disease. We have customers in over 175 countries and over 10000 talented employees globally.
So what does that mean for you We enrich the livelihoods of our employees with a positive and respectful work culture that encourages learning and discovery. At IDEXX you will be motivated by generous compensation incentives and benefits while enjoying purposeful work that drives improvement.
Lets pursue what matters together.
IDEXX values diversity and encourages women people of color LGBTQ persons people with disabilities members of ethnic minorities foreign-born residents and veterans to apply.
IDEXX is an equal opportunity employer. Applicants will not be discriminated against because of race color creed sex sexual orientation gender identity or expression age religion national origin citizenship status disability ancestry marital status veteran status medical condition or any protected category prohibited by local state or federal laws.
Required Experience:
Senior IC
Employment Type
Full-Time
