Deputy Tax Collector
Deputy Tax Collector
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Introduction
PRIMARY FUNCTIONS
TYPICAL DUTIES AND RESPONSIBILITIES
- Supervises the day-to-day operations of clerical personnel engaged in collecting taxes.
- Assists staff with responding to their inquiries and instructing them in policy and process.
- Responds to public inquiries/complaints via telephone e-mail & in person concerning tax policies and procedures.
- Interprets laws ordinances and precedents and applies them in deciding questions related to tax collection.
- Provides information to attorneys banks/mortgage companies marshals title searchers auditors.
- Interacts with other City departments providing information concerning taxpayers/vendors.
- Assists in the preparation and coordination of the printing/mailing of tax bills with software vendor/mailing company.
- Reviews adjustment/certificate of correction reports processed by Assessors office.
- Assists staff in researching and posting adjustments.
- Assists the Collector in the identification of delinquent tax accounts.
- Assists in the preparation of delinquent tax notices and the filing of liens and warrants
- Prepares monthly report for the recording of real estate lien releases.
- Assists with assigning delinquent accounts to attorneys and marshals for collection.
- Assists in administering motor vehicle collection program and balancing of daily collections.
- Files UCC liens with the State of Connecticut.
- Processes lockbox escrow and on-line payments when needed; posts and balances payments during peak periods.
- Assists with balancing daily cashiers/deposits when necessary.
- Assists in student intern hiring training and scheduling hours.
- Assists in the processing of returned checks/refunds and related clerical procedures.
- Assists Collector in the preparation of reports to Controller Management and Budget various Boards and to state and federal agencies as required.
- Analyzes office work processes and recommends improvements/upgrades as necessary.
- Acts as Tax Collector during absences or unavailability.
- Performs related work as required.
EDUCATION QUALIFICATIONS & EXPERIENCE
KNOWLEDGE EXPERIENCE SKILLS & ABILITIES
- Knowledge of pertinent Connecticut State Statutes.
- Knowledge of principles & practices of governmental finances as it pertains to a municipality.
- Working knowledge of accounts receivable accounts payable and municipal budgeting.
- Knowledge of a mill rate; how it is calculated/applied to create tax bills.
- Knowledge of lien processes and alias tax warrants.
- Knowledge of bankruptcy laws as they relate to municipal taxes.
- Working knowledge of all staff positions with ability to fill in when needed.
- Basic knowledge in software applications such as spreadsheets and word processing.
- Strong analytical data entry and written & verbal skills required and a working knowledge of general office procedures.
- Must possess strong oral written and interpersonal communication skills and be able to supervise relate to staff and relate to the public in a positive manner.
- Ability to maintain financial records of some complexity and to prepare report and statements.
- Ability to read analyze and interpret financial and legal documents.
- Ability to calculate rates and deal with percentages.
- Ability to define problems research establish facts and draw valid conclusions.
- Ability to respond to inquiries or complaints from City residents outside regulatory agencies members of City government.
- Ability to effectively present information to all administrative and City employees public groups residents and or Boards.
- Ability to work independently.
- Ability to respect confidentiality of privileged information.
- Familiarity with Quality Data Systems desired.
NECESSARY SPECIAL REQUIREMENTS
SALARY BARGAINING UNIT & TERMS OF EMPLOYMENT
This is a General Fund Tested position.
This position is included in a collective bargaining agreement with Local 3144 American Federation of State County and Municipal Employees..
Bargaining agreements available to review HERE.
General Funded hires into this class are not covered by Social Security and will not pay Social Security taxes. They instead participate in the City Pension; the employee contribution rate is 10% of pay.Selection Plan
Applications will be reviewed by the Department of Human Resources. Applicants must demonstrate within their submission that they meet the minimum requirements as listed within the job description; failure to do so may result in disqualification. Applicants meeting minimum requirements may be invited to participate in a Civil Service exam process at a later date.
It is critical that you complete the application thoroughly as the information you provide will be used to ascertain if you are eligible to move forward in the selection process. Your application and resume should indicate that you meet the minimum requirements as listed. This information may be used to determine the eligibility list. As such this job announcement should be considered the exam announcement and submissions may be evaluated prior to the posted closing date.
Information regarding the employment and selection process can be found HERE.
Conclusion
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Employment Type
Full-Time
