Administrative Assistant - Northeast LA

Organization Summary

The LA Conservation Corps (the Corps) is a private non-profit organization that has been helping at-risk young people develop themselves since 1986. To date more than 20000 young people have participated in the Corps classes and service projects learning new skills while contributing to the quality of life for all of us in the greater Los Angeles area.

Mission

We create equitable opportunities for young people to build resilience in themselves their communities and the environment through a program of work education and support.

Position Summary

Reporting to the Director of Conservation Programs & Planning the Administrative Assistant duties revolve around supporting others. Their responsible for supporting an administrative professional to help them stay organized and complete tasks that allow them to focus on more advance responsibilities. Their duties organizing meetings for Program Staff greeting office visitors organize files communication and decision-making are paramount and any other program duties as need.

Essential Functions

• Answer phone calls and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Ensuring the office runs smoothly
• Perform receptionist duties when needed
• Keeping an inventory of office supplies and ordering new materials as needed.
• Collate and distribute mail
• Create and maintain filling systems reports and other confidential documents
• Keep track and submit required paperwork by due dates.
• Create files for all NELA Corpsmembers
• Attend required webinars partner meetings and trainings as needed.
• Punctuality and satisfactory attendance are essential functions of the job.
• Working from home is not an option.
• Other duties as assigned.

Please note that this job description is not intended to provide a comprehensive list of all duties responsibilities or activities that may be required of the employee in this role. Duties responsibilities and activities may change at any time and without notice.

Due to the organizations response to the COVID-19 pandemic your essential functions and responsibilities may change to accommodate the needs of the program and to stay in compliance with CDC and County of LA Public Health Department requirements.

Minimum Requirements/Qualifications

• Demonstrate excellent communication and presentation skills (verbal and written); characterized by actively listening and ensuring respectful two-way communication.
• Demonstrate sensitivity understanding and the ability to effectively interact with individuals (internal and external) from diverse cultural socioeconomic disability and ethnic backgrounds.
• Demonstrate strong time management skills and a high level of attention to detail.
• Demonstrate a high level of accountability responsibility and dependability.
• Demonstrate teamwork through cooperation and collaboration with others.
• Demonstrate a positive attitude self-discipline and self-awareness.
• Ability to prepare concise logical and grammatically correct documents reports and presentations.
• Ability to accept direct and perform responsibilities and assigned tasks as a project team member in support of the overall project.
• Ability to explain policies procedures directions and represent the Corps philosophy and values to a wide range of audiences including Corpsmembers programmatic staff management and the public.
• Ability to structure tasks establish priorities and set goals.
• Ability to effectively perform the physical requirements of the job as well as train others.
• Ability to effectively provide presentations work demonstrations and instruction to others to promote and establish of culture of safety.
• Ability to balance competing priorities and multiple stakeholders.
• Ability to work independently.
• Intermediate level of computer skills (Microsoft Office environment) including Excel Word PowerPoint and Internet research.
• High level of interpersonal skills integrity and the ability to keep information confidential.
• Uses good judgment evaluates alternatives in the achievement of quality outcomes.
• Results-/Solution-oriented; flexible.
• Passion for the Corps and ability to articulate its mission.

Education/Experience

• High School Diploma or equivalency from an accredited institution required; AA and/or Bachelors degree preferred AND at least two (2) years of experience maintaining files and passing audits.
• Working knowledge of counseling health education childcare and other resources in the community working and/or training young people of various ethnic and socio-economic backgrounds OR any combination of experience and education that would achieve the desired outcome as determined by the Chief Executive Officer.

Other Requirements

• Attend events and meetings in the community to support the program. This can involve working Saturdays or Sundays as needed.
• California Class C Drivers License validation of driving record for commercial policy insurability per the requirements of the state of California.
• Occasional use of private vehicle for company purposes; validation of driving record and approval of commercial policy insurability is required in conjunction with proof of personal minimum liability insurance coverage per the requirements of the State of California. Mileage will be reimbursed at the Internal Revenue Service (IRS) standard mileage rate.
• Pass a post-offer drug/alcohol screen test before commencing employment (required to submit for the drug/alcohol screening at a company designated facility)
• Pass a post-offer Live Scan (fingerprint/background clearance-Department of Justice) before commencing employment.
• Reference checks will be conducted. Employment is contingent upon receipt of acceptable references.

Salary and Benefits

• $21.24 - $25.90/hour (reflects the entire pay range); a starting wage higher than $21.24per hour is based on a level of experience and education that exceeds the minimum requirements and is commensurate with the compensation scale (salary range).
• Medical Dental Vision Benefitswith100%employercoverage of costs for employee and 80% coverage for additional family members.
• 3 weeksofvacationaccrued per year;11paidHolidays and80 hours of sicktimeaccruedper year.
• 401k retirement plan with match of up to 3%.

Internal Application Procedure

Internal applicants must review the Transfers/Promotions guidelines and complete a LA Conservation Corps Transfer/Promotion Career Opportunity Application within three (3) working days of the Posting Date. This information can be requested from the Human Resources Department. The internal application should be submitted to Human Resources by the Internal Closing Date or within three (3) working days of the Posting Date.

External Application Procedure

Upload cover letter and resume. The Los Angeles Conservation Corps only employs individuals who are lawfully authorized to work in the United States.

You will be requested to complete an application at a later date if you are chosen for an interview. Based upon a review of your application and supportive information applicants will be considered for the interview portion. The interview will cover education and experience requirements. Applicants who need reasonable accommodations to apply or interview for this position must notify Human Resources at least four (4) business days before the closing date of the position or if applicable at the time an interview is scheduled.

AAO/EEO Statement

It is the policy of LA Conservation Corps to seek and employ qualified workforce at all locations job sites and facilities and to provide equal employment opportunities for all applicants and employees in recruiting hiring placement training compensation and benefits promotion transfer and termination.

LA Conservation Corps

Equal Opportunity Employer