Purchasing Administrator
Purchasing Administrator
Posted on :
06-07-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
06-07-2025
Job Description
Lets unpack this Who are we
mSupply is the leading provider of premium solutions parts and equipment for professionals serving customers on their appliance parts HVAC plumbing and commercial kitchen needs. Headquartered in St. Louis Missouri mSupply is a multi-billion-dollar enterprise operating out of more than 200 locations throughout North America. Offering unparalleled product breadth expertise across our national footprint and ease of doing business through leading-edge technology servicers prefer mSupply because we amplify what they do best: taking great care of their clients with speed reliability and accuracy. Learn more about MSupply .
About Munchs Supply
Munchs Supply was founded in 1956 by Willard Munch who wanted to develop a local source of electrical supplies for area contractors. Today the company focuses exclusively on supplying heating cooling and plumbing industry contractors with quality products serving professionals in Illinois Indiana and Michigan. For more than 65 years Munchs Supply has operated with a commitment to service as a leading distributor for trusted brands such as American Standard Trane Mitsubishi and Rheem. For more information .
mSupply is the leading provider of premium solutions parts and equipment for professionals serving customers on their appliance parts HVAC plumbing and commercial kitchen needs. Headquartered in St. Louis Missouri mSupply is a multi-billion-dollar enterprise operating out of more than 200 locations throughout North America. Offering unparalleled product breadth expertise across our national footprint and ease of doing business through leading-edge technology servicers prefer mSupply because we amplify what they do best: taking great care of their clients with speed reliability and accuracy. Learn more about MSupply .
About Munchs Supply
Munchs Supply was founded in 1956 by Willard Munch who wanted to develop a local source of electrical supplies for area contractors. Today the company focuses exclusively on supplying heating cooling and plumbing industry contractors with quality products serving professionals in Illinois Indiana and Michigan. For more than 65 years Munchs Supply has operated with a commitment to service as a leading distributor for trusted brands such as American Standard Trane Mitsubishi and Rheem. For more information .
Job Summary
The Purchasing Administrator is responsible for overseeing purchase policies procedures and processes related to Purchase Order administration for designated branch locations vendors or product categories. This role leverages product expertise procurement planning and strategic sourcing methods to manage inbound purchase orders and facilitate special order fulfillment.
Job Duties & Responsibilities
- Demonstrates proficiency with vendor-specific platforms and web-based systems.
- Utilizes the company ERP system effectively for data entry messaging queue management batching and purchasing operations.
- Accurately maintains product records within the ERP system.
- Ensures precise management of purchase orders and special-order processing.
- Proactively update open purchase orders to ensure accurate arrival timelines expediting when necessary.
- Review and maintain current vendor lead times to support reliable planning.
- Resolve vendor delivery issues efficiently escalating unresolved matters as appropriate.
- Cultivate and sustain strong vendor relationships; promptly inform management of critical or complex issues.
- Manage job and special-order queues daily to ensure smooth fulfillment.
- Oversee timely and accurate placement of all special orders.
- Respond to internal status inquiries promptly and professionally.
- Manage order acknowledgements and resolve pricing discrepancies.
- Collaborate cross-functionally to address product damage and freight claims.
- Maintain open purchase order reports with accuracy and consistency.
- Escalate potential workflow disruptions to management as needed.
- Exercise sound judgment to anticipate and support the needs of assigned areas.
- Maintain proficiency in company systems for tasks including data entry communication logs and workflow updates.
- Perform additional duties as assigned adapting to evolving business needs.
Preferred Qualifications
- 1 years of experience in purchasing and related operations.
- Exceptional organizational multitasking and communication skills
- Advanced in Microsoft Excel (including formulas and formatting)
Minimum Job Requirements
- High school diploma or GED required.
- Proficient in MS Office (Word Excel PowerPoint Outlook); strong numerical and analytical skills.
- Skilled in using office technology including computers phone systems and virtual platforms.
Physical Demands & Work Environment
This role requires approximately 40 hours per week and involves routine physical activity including:
- Regular bending lifting and carrying of items up to 10 lbs
- Prolonged use of hands and arms for computer and office-related tasks
- Extended periods of sitting (up to 8 hours) with intermittent standing and walking
- Frequent communication via phone and in-person interactions (up to 6 hours daily)
- Continuous use of office equipment such as computers and phones (up to 8 hours)
What We Offer:
We prioritize your well-being from day one with a comprehensive benefits package that includes:
- Medical dental vision and prescription coverage effective immediately
- 401(k) plan with company contributions
- Life insurance and short- and long-term disability coverage
- HSA/FSA options and an Employee Assistance Program (EAP)
- Paid time off including vacation holidays and personal days
- Weekly pay employee discounts and more
Equal Employment Opportunity & Pre-Employment Requirements
We are an equal opportunity employer and make employment decisions without regard to sex age race religion national origin citizenship status sexual orientation gender identity disability or military service history. To request reasonable accommodation contact
All candidates who receive a written offer of employment must successfully complete a background check and drug screening in accordance with our company policy. For roles involving driving a company vehicle a Motor Vehicle Record (MVR) check will also be conducted to determine insurability. This employer participates in E-Verify and will use Form I-9 information to confirm employment authorization with the federal government.
#MunchsSupply
Required Experience:
Unclear Seniority
Employment Type
Full Time
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