Purchasing Administrator
Purchasing Administrator
Posted on :
18-07-2025
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1 Vacancy
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Job Description
Overview:
TekWissen is a global workforce management provider headquartered in Ann Arbor Michigan that offers strategic talent solutions to our clients world-wide. Our client is an international technology group with three core businesses: aerospace defense and security. It develops produces and markets engines and equipment for air and space defense electronics and security solutions.
Position: Purchasing Administrator
Duration: 6 Months
Location: Carson CA 90746
Work Type: Contract
Job Type: Onsite
Shift: 7 AM - 4 PM or 8 AM - 5 PM
Job Description:
- The Purchasing Administrator supports buyers and managers by performing administrative functions that include entering organizing and coordinating data such that department records and MRP is kept current and accurate required correspondence is sent to suppliers supplier replies are gathered and organized and missing data or documentation is obtained from supply base.
- Additionally the Purchasing Administrator is expected to fulfill low-level buyer responsibilities on an as-needed basis.
- Essential Duties and Responsibilities
- Obtain and verify responses for open Purchase Order (PO) reports and notify buyers of issues
- Review and expedite production shortages in coordination with buyers
- Coordinate PO schedule changes with suppliers/buyers
- Obtain and file supplier PO Confirmations
- Resolve receiving issues with receiving department
- Scan all documents to on-base folders
- Send correspondence to suppliers and coordinate organize and summarize responses as necessary
- Obtain missing documentation or information from suppliers
- Run daily reports on Birst ZAP and M3
- Perform miscellaneous duties as required
- Perform as back-up to Maintenance Repair & Operations (MRO) Buyer when necessary with direction from Manager
- For simple repeat buys monitor MRP system for PO proposals and place timely intelligent well planned production POs that ensure timely delivery while meeting target inventory levels
Competencies
- To perform the job successfully an individual should demonstrate the following competencies:
Analytical
- Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
Problem Solving
- Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Interpersonal Skills
- Focuses on solving conflict not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others ideas and tries new things.
Written Communication
- Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
Teamwork
- Balances team and individual responsibilities; Exhibits objectivity and openness to others views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyones efforts to succeed.
Planning/Organizing
- Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
Initiative
- Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Asks for and offers help when needed.
Qualifications
- To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
- Bachelors degree (B. A.) from four-year college or university preferably in business or finance; or two to five years of purchasing and/or buyer experience preferably in aerospace or manufacturing
- Bilingual Spanish & English both written and verbal.
- Must be willing to travel from Chihuahua Mx location to Carson California location as required (Training Projects)
- Ability to apply mathematical concepts such as fractions percentages ratios and proportions to practical situations
- Experience with large-company ERP systems such as M3 People Soft Oracle or SAP with ability to analyze requirements react to demands enter data in correct fields and execute and manage purchase orders
- Proficient with Microsoft Office suite of products (Word Excel PowerPoint and Lotus Notes) with a strong requirement for Excel spreadsheet skills. Exposure to Spread Sheet Server ZAP and Birst is preferred but not required
- Basic knowledge of commodities and commercial terms for placing purchase orders
- Ability to navigate and proficiently use other IT reports such as Zodiac Analytics Platform (ZAP) Dashboards
Physical Demands
- While performing the duties of this Job the employee is regularly required to sit; use hands to finger handle or feel; reach with hands and arms and talk or hear.
- The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds.
- Specific vision abilities required by this job include close vision color vision and ability to adjust focus.
TekWissen Group is an equal opportunity employer supporting workforce diversity.
Employment Type
Full-time
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