Project Document Manager - San Jose, CA

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Salary Range: $90990 - $122830 annually (Determined by function education experience and qualifications of the applicant.)
CA Positions: A 10% salary uplift is provided on top of base salary for positions that are worked in San Jose CA and San Francisco CA which is subject to change depending on market conditions.
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Project Overview:

Bechtel has been appointed by The Santa Clara Valley Transportation Authority (VTA) to provide Construction Management Services for Phase II (BSVII) of The BART Silicon Valley Program. The Program further extends the BART system from the Berryessa Station in north San Jose through downtown San Jose and continuing to Santa Clara University. This landmark project is a six mile four-station extension linking the Phase I terminus at the Berryessa/North San Jose BART station to the Santa Clara Station in the City of Santa Clara. BSVII is planned to include a 54-foot single-bore tunnel three underground stations one at-grade station and a maintenance facility.



Job Summary:

Under the direction of the Project Director/Manager and the Project Field Engineering Manager the Project Document Manager will establish plan control and direct the full scope of document/records management program activities for the project.



Major Responsibilities:



Maintain the Enterprise Content Management System (ECMS) database and support the security model based on project needs to register control distribute transmit file and archive project records for a team in multiple locations.
It may be required to manage multiple content management systems.
Plan the scope of document/records management work establish priorities and train personnel to perform their assigned duties for project.
Establish a strategy for the execution of tasks outlined in the contract or scope book.
May supervise document/records management team members.
Will work closely with PMT and Client document control teams to ensure effective document management for the project.
Will support User management and distribution matrix.
Development of duties and standards prepare performance reviews coach individuals in performance enhancement and provide input for the ranking process.
Development of and implementation of the records retention and turnover plans.
Development and implementation of other project Document Management processes and procedures (communications plan handover plan etc.).
Communicate effectively with project team members client and field personnel to ensure quality schedule and budget are met as defined.
Will conduct monthly quality verifications on records produced and captured within project ECMS.
Support quality assurance audits internal technical reviews client reviews and external audits.
Manage project access to the ECMS by creating accounts and inviting users perform associated tasks with ECMS administration and train others in these tasks.
Ensure supplier and customer documentation is processed within established schedule standards.
Prepare routine documents using standard word processing spreadsheets or other office software as needed to support work activities.
Keep abreast of department technologies techniques and services that become available.
Plan organize and implement systems for efficient document processing including design and supplier documents communication and all other project document types.
Ensure training and training records for project administrative personnel are current.
Compile information analyze and prepare reports and establish metrics for document/records management and administrative activities.
Conduct presentations regarding project document management status and work process requirements both internally and externally.
Develop and implement the Document Management portion of automation and execution plans to include records and information management document control office administration project closeout records retention and the ECMS.
May develop and monitor project budgets for document management prepare trend and scope changes as needed including staffing forecasts.
Coordinate project close-out activities inclusive of all functional groups represented on project.
Work in an integrated team (Client partners suppliers and Bechtel).