Office Specialist
Office Specialist
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Job Description
Initial Posting Date:
07/02/2025Application Deadline:
07/09/2025Agency:
Psychiatric Security Review BoardSalary Range:
$3427 - $4619Position Type:
EmployeePosition Title:
Office SpecialistJob Description:
Opportunity Awaits Apply Today! Office Specialist
The Psychiatric Security Review Board (PSRB) was created by Oregon Legislature in 1977 to assume jurisdiction of those persons who successfully assert the insanity defense to criminal charge. In the past 40 years its success has resulted in an expansion of programs serving Oregonians. This includes its jurisdiction over youth who successfully assert the insanity defense; a firearm restoration program for those with a historical mental health adjudication; its jurisdiction over persons who commit severe criminal acts but who are not competent to stand trial; and the reclassification and relief of registration requirements for those with a sex offender designation who are currently or had previously been under the PSRB due to that designation.
The Boards mission is to protect the public by working with partnering agencies to ensure person under its jurisdiction receive the necessary services and support to reduce the risk of future dangerous behavior using recognized principles of risk assessment victims interest and person-centered care.
Your New Role!
The Office Specialist is an invaluable member of the Psychiatric Security Review Board (PSRB) team. In this customer service role you will provide external partners and the public with general information about the Agency its programs or processes. You will also support other members of the team through a wide variety of administrative support.
Primary duties and responsibility of the position include:
Serve as the front-line contact for customer service and problem-solving for external partners and the general public.
Manage the Agencys general inbox by responding to basic inquiries and ensuring that other incoming information requests complaints questions or documentation is received processed organized or filed in a timely manner.
Maintain Agency inventory order supplies and submit maintenance or other requests to keep daily operations running as smoothly as possible.
Maintain physical and electronic filing system of confidential records.
Maintain and track data using reports spreadsheets and databases.
Working Conditions:
Locked shared office environment in Southeast Portland
Hybrid-Remote work schedule following a period of successful onboarding and thereafter as business needs provide. In-office required a minimum of three days per week.
Work hours 8-5 Monday-Friday
For a full review of the position duties details and working conditions please click here.
What We Are Looking For
Minimum Qualifications:
Two years of general clerical experience that includes keyboarding word processing or other experience generating documents; OR
An associate degree in any field; OR
An equivalent combination of education and experience.
Desired Attributes:
Demonstration of excellent customer service professional skills with experience performing office duties in a professional setting.
Exceptional communication skills (verbal and in writing) with the proven ability to present information clearly logically and to the objectives and goals of the Agency.
Knowledge of Oregons forensic mental health system.
Ability to prepare sensitive and potentially disturbing documents for hearings including materials that may contain graphic explicit or emotionally charged content.
Take ownership of work product and processes to deliver quality results and seek process improvements to enhance efficiency.
Efficiently organize and classify large amounts of information structuring it in a way that supports effective decision-making by prioritizing information based on its relevance and importance selecting the best course of action for each situation.
Advanced skills using Microsoft Office Suite programs or similar word processing spreadsheet databases and Internet applications.
Ability to work independently anticipate needs and quickly assess situations.
Preference Statement:
Preference will be given to candidates with prior experience in administrative hearings court clerk duties or other court-related roles demonstrating a strong understanding of legal processes and procedures.
Application Details and Instructions
Your candidate profile cover letter and resume are the perfect place to display your interest in the position and highlight the skills and experience you will bring making you the best candidate for the position. Submissions are screened for consistency of information and communication skills at the professional level (attention to detail spelling grammar etc.).
Visit the State of Oregon job opportunities webpage to submit your application. Please ensure the work history in your applicant profile is up to date and attach a current copy of your cover letter and resume.If you are a current State of Oregon employee you must apply through your employee Workday account.
This announcement is for one full-time permanent unrepresented Office Specialist (Classification: Office Specialist 2) position and may be used to fill future vacancies.
Please save a copy of this job announcement for reference as it is not available for you to view after the announcement deadline. If you have questions about the announcement or need an alternate format to apply please contact the Recruiter Nancy Karnas at:
Benefits of Joining Our Team
The Boards mission is to protect the public by working with partnering agencies to ensure person under its jurisdiction receive the necessary services and support to reduce the risk of future dangerous behavior using recognized principles of risk assessment victims interest and person-centered care. To learn more about us our values and the essential role we play in the community please visit the Oregon Psychiatric Security Review Board webpage today!
Additional benefits include:
Work/life balance 11 paid holidays a year and a competitive benefits package.
Advancement and learning opportunities that will help grow your career with the State of Oregon.
Get There - Oregons easy-to-use carpool matching tool and trip planner.
Live work and play in Portland Oregon.
A hybrid work schedule is available after the onboarding process and integration to the organization has been completed. In-office work will be required approximately 3x per week. Current work schedule is Monday Friday 8 to 5 pm.
Additional Details
Finalists will be subject to a computerized criminal history background data may be grounds for immediate disqualification. Must pass a fingerprint based criminal background check for access to LEDS (Law Enforcement Data Systems) criminal histories of license applicants.
Agency does not offer visa sponsorship. Within three days of hire applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future you will not meet Agency employment eligibility standards.
Eligible veterans who meet the qualifications will be given veterans preference. For more information please visit Veterans Resources.
Helpful Links & Resources
How to Set Job Alerts Workday Applicant FAQ What You Need to Know to Get the Job
Oregon Job Opportunities Webpage Classification and Compensation Pay Equity
The Psychiatric Security Review Board is an Equal Opportunity Affirmative Action Employer Committed to Workforce Diversity. At the Psychiatric Security Review Board we embody the value of hiring a workforce representative of the communities we serve understanding that a diverse workforce revitalizes our state. We value diversity and foster a positive and welcoming environment where all employees can thrive.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
