Program Coordinator, Regional Programs
Program Coordinator, Regional Programs
Posted on :
05-07-2025
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1 Vacancy
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Job Description
Program Coordinator Regional Programs
Position Reports to: Program Manager Regional Programs
Term : Part-time
Hours: Approximately 15 hours per week
Start date: August 1 2025
Salary: 20 to 25$/hour - based on experience
About us:
The Maverick Volleyball Club serves Ottawa and its surrounding communities in providing our youth with high-quality volleyball programs. Our Club takes pride in our successful track record of promoting and fostering leadership organizational team and life skills for the benefit of its members.
Role Overview:
The Regional Programs Coordinator exists to ensure the efficient and effective administration of our Regional Training Centre (RTC) programs and Regional Competitive Summer Programs (EDC BVDC PSDC) throughout the year. This role is essential in providing the administrative and logistical support necessary for the successful delivery of these programs. Working closely with the Regional Program Manager the Coordinator helps to bring the program vision to life by managing resources coordinating schedules and supporting key operational functions.
Key Responsibilities:
1. Registration and customer service
- Setup registrations for all RTC programs in League Apps
- Support and implement Team Scheduling in League Apps
- Manage the registration system become a SuperUser
- Manage and resolve customer inquiries
- Provide support to other users including clients and partners (ie referees and CSTS)
- Manage communication with all stakeholders
- Assist in transition of RTC to Provincial teams
2. Coach Management
- Assist in Coordinating the RTC and Summer Programs coaching scheduling with the Program Manager
- Assign coaches to team schedules in League Apps
- Communicate through LA/Slack to manage coaching needs/issues
3. Facilities
- Coordinate with Facility Manager for gym locations and times.
- Communicate in-season changes and update schedule
4. Tournaments
- Support RTC Convenor in organizing and managing RTC tournaments
- Facility management with Facility Manager
- Preparation of Tournament materials
- Coordination of officials and volunteers
- Manage tournament results
- Communication to stakeholders pre/post and during tournament
- Create Tournament Handbook Guide
5. Meetings and Events
- Attend scheduled department and company meetings and events (Mavs Night Tryouts etc) as required
6. Equipment
- Communicate RTC and Summer Program equipment needs to Equipment Manager and assist in coordination
- Assist in delivery and collection of equipment
7. Website & Social Media
- Provide Website/Branding departments regional program information for website and applicable social media pages
- Ensure timely updates in both official languages where applicable
8. Client Satisfaction
- Send out the Surveys for admin coaching and overall performance for each program. Record Net Promotor Scores and provide management updates
- Assist in the presentation of Post Mortems
9. Clothing
- Assist clothing manager in determining uniform and/or t-shirt needs
- Assist in coordinating Regional Program coaches distribution of clothing for athletes and coaches
- Assist in distribution and collection of clothing
Competencies:
- Strong communication skills (verbal and written)
- Organization
Skills:
- Problem solving and conflict resolution
- Fast Learning of Computer Applications
Preferred Education and Experience:
- High school diploma
- Sports business management program (asset)
- Bilingual English & French (asset)
Important Information
To apply please submit your resume. If you have any questions please contact - We will not consider applications submitted via email.
Required Experience:
IC
Employment Type
Part-Time
Key Skills
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