HR and Finance Specialist
HR and Finance Specialist
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$ 60000 - 75000
1 Vacancy
Job Description
SUMMARY:
The HR /Finance Specialist is a key support role responsible for the accurate and timely processing of payroll maintaining employee time-off records and providing comprehensive administrative and operational support to the Human Resources department. This position will manage various HR functions including recruitment support onboarding activities and contributing to staff engagement while ensuring compliance with payroll regulations and internal policies.
KEY FUNCTIONS AND RESPONSIBILITIES:
Core duties and responsibilities include the following. Other duties may be assigned.
Payroll Responsibilities (Approx. 30% of the time)
Payroll Processing & Review:
o Review timecards for accuracy and communicate with supervisors regarding errors or exceptions.
o Update spreadsheets and systems to accurately track various types of time-off including PTO bereavement and incentives.
o Process bi-weekly payroll ensuring timely and accurate compensation for all employees.
o Perform payroll follow-up including resolving discrepancies and responding to employee inquiries.
o Prepare and post payroll journal entries (depending on skill level and organizational structure).
o Run various payroll reports as needed including ad hoc reports.
o Send emails regarding negative trends related to employee time or payroll data to relevant stakeholders.
Reporting & Compliance:
o Run ad hoc payroll reports when needed for analysis or audits.
o Assist with year-end payroll activities including 1099 reporting if applicable.
Human Resources Responsibilities (Approx. 70% of time)
HR Operations:
o Make copies pull online data file hardcopy documents and update them online and hardcopy HR Files to ensure data integrity and compliance.
o Assign Medtrainer modules to new and all active staff as necessary tracking completion for compliance.
o Work on staff engagement projects/activities alone or as part of a team; including scheduling potlucks recognizing birthdays/anniversaries and coordinating events/recognitions.
o Support the HR Director as otherwise capable and necessary with various administrative and operational tasks.
Recruitment Support:
o Complete and send Job Requisitions for signature routing (e.g. Adobe e-signature process) to Executive leadership and file appropriately.
o Assist in setting up and monitoring recruitment plans including budget use and activities. Execute recruitment plans once finalized.
o Screen applications received narrowing to those with minimum or preferred qualifications. Route qualified candidates for interviews after initial review or first screen interviews.
o Arrange finalist interviews coordinate schedules and assist hiring authorities with interview question selection and development in consultation with the HR Director.
o Prepare information to make initial offers on behalf of the hiring authority and complete initial offer letter confirmation in collaboration with the HR Director for positions at provider and program/admin leadership level or higher.
Administrative/Clerical Responsibilities:
o Work closely with internal and external stakeholders to solve problems and help build agreement on a course of action for recruitment activities and other HR initiatives.
o Complete all associated HR copying that is needed.
o Work collaboratively with the HR Director on other projects or administrative needs as assigned by Operations Leadership.
QUALIFICATIONS AND EDUCATION REQUIREMENTS:
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Bachelors degree or equivalent experience
At least three (3) years of combined professional experience in Human Resources (with a focus on recruitment/onboarding) and/or Payroll processing.
Demonstrated experience with payroll systems and processes including timecard review data entry and report generation.
Knowledge of basic HR principles recruitment best practices and employee engagement strategies.
Proficient with MS Office products (Word Excel Outlook) and comfortable with various online applicant sourcing websites.
Experience with HRIS/Payroll software (specific systems like ADP Medtrainer or similar are a plus).
Ability to work effectively both independently and as a member of various teams and work groups.
Strong organizational skills acute attention to detail and ability to manage multiple priorities and workflow.
Excellent verbal and written communication skills with the ability to deal effectively with a diversity of individuals at all organizational levels.
Strong problem-solving and analytical skills.
Flexibility and willingness to work within constantly changing priorities with enthusiasm.
Required Experience:
Unclear Seniority
Employment Type
Full Time
