Purchasing Specialist
Purchasing Specialist
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Job Description
Job Title: Purchasing Specialist
Reports to: CFO
Dept. /Campus: Business Office
Wage/Hour Status: Nonexempt
Pay Grade: Clerical PG 5
PRIMARY PURPOSE:
Coordinate and manage the purchasing activities of the district. Ensure
compliancewith applicable state and federal laws and regulations governing
school district purchasesof goods and services.
QUALIFICATIONS:
Education/Certification
Bachelors degree in business or accounting preferred
TASBO certification preferred
Special Knowledge/Skills
Knowledge of competitive bidding statutes and purchasing procedures
Knowledge of accounting and auditing principles
Proficiency skills in keyboarding and file maintenance
Ability to work with numbers in an accurate and rapid manner
Ability to use software to develop spreadsheets databases and do
word processing
Effective organizational communication and interpersonal skills
Experience
Purchasing experience in public sector preferred
MAJOR RESPONSIBILITIES AND DUTIES
Purchasing
1. Assist with the purchase of materials and equipment for the district by
competitive bids competitive sealed proposals requests for proposals
government catalog contract purchases informal quotations and negotiations
following established district criteria and in compliance with state purchasing
rules.
2. Manage the full cycle of the competitive procurement process including
development of bid specifications distributions of proposal documents advertising
requirements bid openings vendor evaluations negotiation and contract award
recommendation in accordance with board policy and legal requirements.
3. Monitor and comply with federal state and local laws policies and regulations
ensuring purchasing and contract policies and procedures are aligned as appropriate
for the District; recommend revisions to local policy and procedures as necessary.
4. Obtain and evaluate comparative prices and quotations. Make purchasing decisions
based on information obtained.
5. Develop vendor and bidder lists and approve additions.
6. Approve purchase orders and monitor all purchase requisitions to ensure accuracy
of information calculations and coding.
7. Administer contracts and handle adjustments with suppliers including replacement
of material not conforming to specifications cancellation of orders and receipt of
proper credit.
8. Develop and implement an ongoing training program for District staff on purchasing
laws contracts travel and buying procedures as well as how to use the financial
software to enter requisitions.
9. Develop communication strategies with the vendor community including training
sessions and materials on how to do business with the District and establish a broad
list of potential vendors to meet District needs.
10. Prepare agenda items and supporting documentation requiring board approval.
11. Work cooperatively with district personnel to determine specific requirements and
assist in locating necessary goods and services.
12. Compile maintain and file all physical and computerized reports records and other
documents required including auditable accounting records.
13. Follow district safety protocols and emergency procedures.
14. Perform other duties as assigned.
15. Attendance is an essential job function.
EQUIPMENT USED:
Standard office equipment including personal computer and peripherals.
WORKING CONDITIONS:
Mental demands/Physical demands/Environmental factors
Prolonged sitting; occasional bending/stooping pushing/pulling and twisting.
Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching.
Occasional light lifting and carrying (less than 15 pounds). May work prolonged or irregular hours. Work with frequent interruptions; maintain emotional control under stress; high stress fast-paced.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
