Administative Assistant

At Saputo we bring good to the table by making high-quality products investing in our people and supporting communities around the world . As a top 10 global dairy processor we value contributions that matter and strive to foster an inclusive growth-driven work environment. Ready to bring your best

How you will make contributions that matter...

The Administrative Assistant under direct supervision provides administrative and clerical support to a department or multiple departments. This person performs clerical and administrative functions such as greeting visitors employees ordering supplies organizing and maintaining paper and electronic files coordinating meetings and events.

• Data entry from multiple sources into MS Excel spreadsheet or database applications.
• Operates office equipment such as fax machines scanners copiers and phone systems and uses computers for spreadsheet word processing database management data entry and other applications.
• Greets visitors and callers professionally handles their inquiries and directs them to the appropriate persons according to their needs.
• Audit visitor security log daily and report any security variances.
• Sets up and maintains paper and electronic filing systems for records correspondence and other material in support of record retention program. This includes confidential filing and recordkeeping.
• Support incoming/outgoing parcel activities.
• Orders all office supplies business cards and company stationary. Ensure company approved logos for correspondence is followed i.e. stationary and business cards. Order from approved sources and follow procurement guidelines and policies.
• Distributes incoming mail and other materials.
• Coordinate and reconcile weekly employee uniforms (locker assignments new orders changes invoice review);
• Support new hire orientation preparation activities prepare materials and activities.
• Maintain plant visitor calendar and coordinate meeting space availability (candidates clients vendors suppliers customers visitors). Order and coordinate meals and events.
• Provide the leadership team with administrative support as necessary.
• Coordinates and maintains up to date vendor/supplier certification program.
• Adhere to the Saputo Code of Ethics and actively apply the Saputo values.
• Work together professionally in a team environment with coworkers and other department personnel.
• Support other departments as needed and perform other duties as required by management.

You are best suited for the role if you

Job Requirements:

• High School Diploma or equivalent.
• Minimum of 2 years office experience preferably as an Administrative Assistant.
• Proficiency in Microsoft Office Suite including Excel PowerPoint and Microsoft Word.
• Ability to demonstrate a high degree of initiative.
• Excellent verbal/written communication skills.
• Ability to communicate with others at all levels in organizations.
• Strong organizational skills and the ability to prioritize tasks and multi-task.
• Ability to maintain the highest level of confidentiality.
• Ability to adapt to changing organizational and operational needs.

We support and care for our employees by providing them with

• Development opportunities that enhance you career fulfillment
• Meaningful compensation & benefits that help you care for your family
• Opportunities to contribute to your community and enhance the lives of others through Saputo products

Hourly Rate: $20.53

In the USA Saputo ranks among the top three cheese producers and is one of the top producers of extended shelf-life and cultured dairy products with a portfolio of well-loved brands such as Stella Frigo Cheese Montchevre Stella and Treasure Cave. We also boast a strong foodservice presence partnering with reputable chain restaurants and broadline distributors.

Whether your expertise lies in manufacturing operations supply chain sales quality assurance or in any other function your role is integral to our success. You will make contributions that matter all while working alongside colleagues who genuinely care about your success and who will roll up their sleeves to help.

Saputo Cheese USA Inc. and Saputo Dairy Foods USA LLC endeavors to make accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process please contact Human Resources at or email . This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Saputo Cheese USA Inc. and Saputo Dairy Foods USA LLC are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or protected veteran status. If youd like more information on your EEO rights under law please visit .

To review the Saputo Cheese USA Inc. and Saputo Dairy Foods USA LLC Privacy Notice for California applicants please visit our Corporate website associated section by clicking here (English) or here (Spanish).