Administrative Assistant
Administrative Assistant
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Job Description
Position Overview:
We are currently looking for a full timeAdmin Assistantto join our busy Corporate Legal & Regulatory Documentation team in Ashford Middlesex. Our team work with all types of legal and regulatory documentation working closely with our customers to meet deadlines. This position is currently offered as a one year fixed term contract.
Duties and Responsibilities:
- Preparing documentation for authentication by Notaries the Foreign Commonwealth & Development Office and Embassies both within the UK and internationally.
- Register all document requests on our internal database keep the database up to date in the event of queries and complete files in a timely fashion once a job has been completed.
- Send client invoices where customer procedure allows via email from the database.
- Liaise with customers via telephone & email always maintaining a high level of customer service.
- Arranging the translation of documentation via a third-party agent.
- Ensure that all documents are processed through the necessary steps and clients are charged correctly.
- Provide administrative support across the business.
Education and Qualifications:
- High school diploma or equivalent; a degree in a related field is preferred.
- Previous experience in immigration services legal assistance or a related administrative role is a plus.
- Strong attention to detail and organizational skills.
- Ability to handle sensitive information confidentially and professionally.
- Strong communication skills
- Computer literacy
- Excellent time management skills
- Ability to organize and prioritise tasks under tight deadlines
About Us:
CIBT is the leading global provider of immigration and visa services for corporations and individuals with over 1500 expert immigration and visa professionals attorneys and qualified migration consultants located in over 60 offices in 25 countries. With thirty years of experience CIBT is the primary service provider to 75% of Fortune 500 companies. CIBT offers a comprehensive suite of services under two primary brands: Newland Chase a wholly owned subsidiary focused on global immigration strategy and advisory services for corporations worldwide and CIBT-visas the market leader for business and other travel visa services for corporate and individual clients. CIBT-visas is the leading global travel visa service with unrivaled capability to obtain business and other travel visas for corporations and individuals worldwide in a fast convenient and secure manner.
Employment Type
Full-Time
