Director of Knowledge, Records, and Information Management
Director of Knowledge, Records, and Information Management
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Job Description
Job Description
TO APPLY:
As of August 19 2025 the search is being led by Katherine Jacobs and Sharon Gerstman of NPAG. Applicants who have applied prior to this date are currently under review. New applicants may submit their cover letter outlining their interest and qualifications along with their resume via NPAGs candidate portal.
Summary:
The John D. and Catherine T. MacArthur Foundation is one of the nations largest independent foundations. The Foundation supports creative people effective institutions and influential networks building a more just verdant and peaceful world. We work on a fewbig betsthat strive toward transformative change in areas of profound concern including the existential threats ofclimate change the challenges ofcriminal justicereform revitalizinglocal newsin the U.S. and corruption inNigeria.
In addition we maintainenduring commitmentsin our hometownChicago where we invest in people places and partnerships to build a more inclusive Chicago and injournalism and media where we invest in more just and inclusive news and narratives.
We also make awards to extraordinarily creative individuals through theMacArthur Fellowsprogram and for solutions to critical problems of our time through100&Change. For more information please visit our website at .
The Director of Knowledge Records and Information Management (Director) is a newly created operational leadership position with the opportunity to guide the evolution of MacArthurs knowledge sharing and learning culture. The Director will create operational pathways and structures to leverage and access MacArthurs information and data assets to scale the Foundations ability to make data-informed decisions for strategic impact. The ideal candidate will be a collaborative strategist skilled communicator an initiator and implementor who can drive cultural change and foster a new data and knowledge mindset across the Foundation.
The Director will be responsible for developing implementing and operationalizing knowledge records and information management strategies and best practices throughout the Foundation at a time of transformative change driven by the opportunities afforded through the use of artificial intelligence and other technologies. The Director will lead a small team and collaborate with stakeholders throughout the Foundation to ensure knowledge records and information management work is efficient effective and equitable in support of the Foundations mission and goals. This position plays a critical role in promoting a culture of learning collaboration and innovation at the Foundation with and among programs and in partnership with the Records and Information Management (RIM) Committee also ensures the management disposition and appropriate destruction of records and non-records in all formats by leveraging current and emerging technologies tools and systems.
This role will be under the direction of the Managing Director of Core Services and leads the Knowledge Management (KM) team therein. That team delivers KM-related capabilities throughout the Foundation: leading RIM managing the Foundations archival records its intranet the acquisition organization and circulation of information resources and published materials and supporting the information and research needs of Foundation Staff.
Essential Duties and Responsibilities:
Ensure the management of the Foundations information assets including at a program level throughout their lifecycle with a demonstrated commitment to accessible and inclusive practices for managing preserving and leveraging information and knowledge while mitigating risk enhancing operational effectiveness and efficiency supporting decision-making;
Identify and implement ways to leverage artificial intelligence other emerging technologies tools and systems to ensure knowledge records and information management work is efficient effective and equitable in support of the Foundations mission and goals;
Collaborate and partner with stakeholders across the Foundation including the Vice President and General Counsel Chief Information Officer Managing Directors of Programs and Managing Director of Evaluation and Learning to meet Foundation programmatic and operational goals;
Lead and manage the organizational and cultural changes required to transform how Staff interacts with and thinks about knowledge and data. This includes building buy-in training and processes that make knowledge a shared asset;
Knowledge Management
Lead and participate in ongoing innovation co-development application and maintenance of multiple projects which facilitate the Foundations capacity to mine its records and intellectual assets;
Oversee the implementation and management of processes and practices to capture curate preserve and promote the use of materials of intrinsic and enduring value in any media consistent with the RIM and Archives policies of the Foundation;
Participate in collaborative data and information sharing analysis and insights work to support mission-aligned learning decision-making and purposeful change in the Foundation (Collaborative Data Insights Evaluation and Learning);
Manage the Foundations intranet site (the Hub) and in collaboration with partners across the Foundation review current program knowledge repository (the Loop) and decide how best to meet and anticipate knowledge needs of the Foundation;
Ensure that archival and other records of the Foundation are made appropriately available to meet the information and learning needs of Staff and others in concordance with the Foundations RIM and Archives policies;
Collaborate with stakeholders across the Foundation to govern cross-organizational data sharing and integration among enterprise systems and ensure data consistency and accuracy wherever data resides;
Provide service capacities to analyze and respond to research requests using appropriate internal and/or external sources with nimble processes and resources that meet current and changing organizational needs.
Document the Foundations information flows and key knowledge artifacts; particularly in regard to programmatic work; foster collaboration with knowledge creators to define business processes policies and procedures to ensure key knowledge is being efficiently and effectively captured and safely stored;
Records and Information Management
Lead the strategy and operations of the Foundation-wide records and information program (RIM) in partnership with the RIM Committee to improve business operations ensuring stewardship appropriate accessibility and reuse of information and compliance with law and best practices in the management storage and disposition of records in all formats;
Oversee the ongoing implementation and operationalization of the RIM Policy and program. Ensure that procedures are established for proper dispositioning of records and non-records maintain the integrity of Foundation records and provide appropriate access control over the Foundations information assets;
Provide robust training and outreach on the types of information important to the foundation the systems in which to store and harness that information and how to access that information; introduce new staff to their records management responsibilities; and guide how to leverage information as an asset.
Networks
Foster strong partnerships across the philanthropic sector and the knowledge records and information management profession to demonstrate the Foundations leadership and commitment to managing preserving and leveraging institutional program knowledge in support of learning;
Keep abreast of developments in the use of emerging technologies including artificial intelligence and their application to knowledge records and information management.
Required Qualifications and Experience:
While no one candidate will possess all the qualifications listed below the ideal candidate will be passionate about the MacArthur Foundations mission and bring many of the following skills and experiences:
Minimum of 10 years of experience in the records information and knowledge management fields with experience in developing a secure learning-centered multi-leveled information environment and implementing an efficient and effective records and information management program;
Masters degree or equivalent experience in information/library science business administration or related discipline;
Extensive experience leveraging advanced information and knowledge management tools systems and technology particularly Artificial Intelligence (AI) to accelerate the work (for example archives repository content and document management including retention and destruction);
Adept at organizational change and a proven track record of inspiring people to adopt new ways of thinking and working under challenging circumstances. Diplomatic and skilled at building relationships and cross-functional buy-in and support;
Minimum of five years of Staff managerial experience in related field;
Demonstrated ability to manage complex projects cultivate productive working relationships mentor and lead by example and build a culture of excellence in quality and service;
Demonstrated knowledge of records and information management principles techniques and technology for classification preservation search and records retention in all formats;
General familiarity with the philanthropic sector and an understanding of how data and knowledge can be used to drive impact goals;
Facility for communicating ideas requirements and recommendations persuasively to stakeholders across all levels using a variety of communication and presentation methods;
Outstanding judgment initiative and motivation.
The position is hybrid and based in Chicago Illinois.
Annual salary for this role will start at $154185. We offer a generous total compensation package that emphasizes both base salary and a comprehensive benefits package to support your life health and well-being.
Physical Requirements and Work Environment
The work environment is an office setting. Intermittent physical activities will include bending reaching sitting and moving around the office during working hours. Requests for reasonable accommodations will be considered to enable a person with disabilities to perform the job. Reasonable accommodations are also available during the interview process.
TO APPLY:
As of August 19 2025 the search is being led by Katherine Jacobs and Sharon Gerstman of NPAG. Applicants who have applied prior to this date are currently under review. New applicants may submit their cover letter outlining their interest and qualifications along with their resume via NPAGs candidate portal.
Required Experience:
Director
Employment Type
Full-Time
