Learning and Design Coordinator - ZIEL

Department:

Zamierowski Institute for Experiential Learning (ZIEL)

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Simulation Education

Position Title:

Learning and Design Coordinator - ZIEL

Job Family Group:

Professional Staff

Job Description Summary:

The Zamierowski Institute for Experiential Learning (ZIEL) is a world class experiential learning center with a vision to transform learning collaboration and care. Our mission is to impact critical healthcare problems by co-creating simulation-based learning systems and solutions for challenges that face individuals and teams of current and future healthcare providers at the University of Kansas Medical Center (KUMC) and The University of Kansas Health System (TUKHS).



The Learning Design Coordinator works with members of the ZIEL Learning and Design Team in providing logistical and operational support for key aspects of simulation course design implementation and impact. This role supports program success of simulation training for students post graduate trainees and healthcare providers by leveraging administrative skills in project management information technology online instructional design course promotion and evaluation and programmatic assistant to the ZIEL Learning and Design Team and simulation faculty.



This person understands the complexities and coordination related to programmatic support and is highly motivated self-directed anticipatory professional and capable of managing their workload and prioritizing variable tasks in a fast-paced collaborative environment to achieve shared goals.



ZIEL is intentionally collaborative and team-based with a relentless focus on continuous improvement that exemplifies core principles of a learning organization. We believe in creating a welcoming and supportive environment for each member of the diverse ZIEL team and for all faculty staff and participants that visit ZIEL. We hold aspirational work standards and drive paired with a balanced approach to both professional and personal pursuits. We are challenged to practice humility and a team-oriented approach in working towards shared goals. Navigating a dynamic and complex work environment with professionalism diplomacy and discretion is expected. A curious and reflective approach to relationships and a passion for personal and team growth through open communication is celebrated. ZIEL continually invests in ongoing staff professional development and encourages new opportunities for growth and development.

Job Description:

Key Roles and Responsibilities:

The Learning and Design Coordinator is a multi-faceted role with varied responsibilities. Key responsibilities include but are not limited to:

• Play an integral role in project coordination and administrative tasks by coalescing knowledge and data from disparate sources to maintain alignment amongst all the efforts of the ZIEL Learning and Design Team in moving curriculum and training programs forward. This includes scheduling preparing for and taking notes in meetings as well as follow up activities.

• Adept in a wide variety of informational organizational and project management software and applications. Responsibilities include document management managing user permissions and content for educational applications as well as development and administration of online instructional design.

• Assist with development and preparation of program delivery materials including but not limited to handouts instructor guides cognitive aids course datasheets participant rosters etc.

• Support program assessment and evaluation through the ongoing development and maintenance of post-event surveys and impact reports to stakeholders.

• Conduct special projects such as preparation of client-ready reports and presentations as assigned.

• Support daily activities of ZIEL Directors primarily the Director of Simulation Operations through activities such drafting communications; maintaining an electronic filing documentation and project management system; and coordinating an active calendar of appointments.

• Collaborate with the ZIEL Director of Simulation Operations to coordinate and plan content for weekly team operational meetings and retreats with the purpose of aligning team strategic priorities with ZIEL culture and organizational mission and vision.

• Exercise situational awareness diligence and attention-to-detail across multiple tasks with impeccable follow-through accuracy and punctuality.

• Proactively identify opportunities and initiates optimization of team workflows. This includes effective application of technology to achieve enhanced team communication and efficiencies.

• Cross-train for contribution to other unit efforts as assigned by the ZIEL Director of Simulation Operations including but not limited to marketing database management front desk support as needed and simulation scheduling.

• Work effectively as a team player by looking for ways improve individual performance and growth through reflection and open communication.

• Stewardship in the identification and appropriate use of available resources.

This job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job not an exhaustive list of all possible job responsibilities tasks duties and assignments. Furthermore job duties responsibilities and activities may change at any time with or without notice.

Required Qualifications:

Education:

• Bachelors degree. Education may be substituted for experience on a year for year basis. Experience used to substitute education is in addition to any required work experience.

Work Experience:

• Proficient in Microsoft Office Suite especially Outlook Word and Excel.

• 3 years of relevant work experience.

Preferred Qualifications:

Work Experience

• Previous experience as a project manager program coordinator office manager executive assistant or other similar positions.

• Experience within healthcare simulation education or administration.

Skills

• Exceptional written and verbal communication skills.

Required Documents:

• Resume / CV

• Cover Letter

Comprehensive Benefits Package: