Project Coordinator, Experiential
Project Coordinator, Experiential
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Job Description
The Role and What Youll Do:
The Project Co-ordinator role is a key role within the agency as you will be supporting the project team in the office during pre-production and onsite at live events.
Its a junior role that requires some industry and a minimum of one year of agency experience. You will build on your previous knowledge and experience to develop a greater understanding of the roles within each department and the tasks involved in varied projects.
A hard-working practical individual will thrive in this role and will learn all the right skills to become a Project Manager. Within this role youll work on all types of projects with a lesser or greater responsibility depending on the project scope and will have the opportunity to own small projects whilst learning the project process from start to finish as well as how to nurture and build client relationships. Each project will be different and may include experimental marketing events or even some pitch work.
You Have These:
Be a reliable and trusted member of a project team
Prioritise daily workload and ensure you remain organised and monitor progress to meet planned deadlines
Be organised proactive and show initiative
Communicate proactively and professionally with your colleagues
Be available and approachable to support the team
Be open honest and contribute positively to the company culture
Have a willingness to be involved with pitch and presentation work for the new business or creative departments
Keep up to date with social digital and cultural trends
Maintain up-to-date industry knowledge through reading publications and journals
Continually work to improve client relationships
Responsibilities (Account/Project/Production)
Ensure that all project processes are completed to the highest standard are accurate to budget and on time
Attend weekly project team and client meetings and take minutes.
Create update and distribute contact sheets agendas status reports production schedules etc are compiled and send out pre and post meeting
Collate and format keynote documents to present to clients
Research supplier options collate into supplier database and present them to the Project Director or Client Services Director
Have a good supplier database and present them to your project lead
Liaise with suppliers and external contractors in a positive and relationship building manner
Support the Project Manager and wider team in tasks that require support e.g. errands shopping travel arrangements
Logging receipts creating purchase orders and feeding into the budget management process
Represent the agency to clients suppliers and guest in a positive and approachable manner
Continually work hard to improve client satisfaction
Actively seek new ways to improve on completing tasks quickly and sharing methods with the team
Own the budget & client management process both internally and for the client on projects of around 30k- 50k
Have ownership over elements such as furniture catering branding on medium to large projects
Build on your knowledge of our clients brand identities and what would and wouldnt work for each client
Continue to build on existing skills for delivering successful events
Essential Skills
Experience in office sharing programmes (word excel teams)
Mac user
Communicates effectively and constructively with the team and clients
Excellent written and presentation ability
Able to complete tasks at expected quality with strong attention to detail
Able to work on multiple projects simultaneously and priorities workload
Flexible approach to problem solving
Bring fresh ideas to the team and challenge the status quo
Be experienced in working individually or within a team on a variety of projects
Confident when selling ideas to client and colleagues
Experience in a fast-paced working environment
Experience working with clients of varied sizes in different sectors
2-3 years industry experience
Wed Love If You Also Have These:
A positive can-do attitude
A solutions-based mindset
A natural gravitas and presence to make things happen
Punctual meets deadlines and can prioritise deadlines
A true team player who is reliable trustworthy and open
Ambitious dynamic autonomous organised self-motivated calm positive & resilient
Culturally aware and sensitive
Aware of current trends openings and experiences
An ability to think strategically about marketing challenges whatever the brief audience or channel
Committed enthusiastic self-motivated and have high personal standards
How we work:
WME Group is at the center of sports media entertainment and fashion and is a largely relationship-based business. To foster an environment of collaboration develop our future talent and build on relationships across leadership peers and teams we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.
Dont meet every single requirement We are dedicated to building a diverse inclusive authentic workplace so if youre excited about this role but your past experience doesnt align perfectly with every qualification in the job description we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Follow our story onInstagramandLinkedIn.
160/90 is proud to be an equal opportunity employer that encourages applications from qualified eligible candidates from all backgrounds and life experiences regardless of race gender identity disability age sexual orientation religion or belief.Required Experience:
IC
Employment Type
Full-Time
