Property Coordinator

Join our high-performing team as a Property Coordinator where youll contribute directly to the success of BioMed Realtys premier life science properties. In this pivotal role youll support day-to-day property operations deliver exceptional tenant service and help uphold the gold standard in research and laboratory facility management. Were looking for a proactive detail-driven professional who thrives in a fast-paced collaborative setting and is eager to make a meaningful impact.

This position offers a hybrid work model which includes 4 days in office and 1 day remotely. Hybrid work may be modified based on the needs of the company.

Key Duties and Responsibilities:

• Financial & Administrative Support
  • Process accounts payable and receivable including invoice management and purchase order generation.
  • Assist with budget preparation variance analysis and property-level financial reporting.
  • Maintain accurate records for all financial transactions and support audit processes.
• Operations & Tenant Services
  • Enter track and follow up on work orders maintenance activities and tenant requests using the COVE system.
  • Coordinate maintenance and construction projects including contractor access scheduling and communication of operational updates to tenants.
  • Prepare and distribute tenant notifications regarding maintenance construction and building operations.
• Vendor & Compliance Management
  • Track and maintain Certificates of Insurance (COIs) for tenants vendors and contractors.
  • Support bid processes and contract creation including document assembly and vendor contract management.
  • Assist with vendor onboarding and maintain up-to-date documentation in the MRI system.
• Event Coordination & Tenant Engagement
  • Support coordinate and help host on-site building events to foster a positive tenant experience. Activities may include tenant appreciation events sustainability initiatives or wellness programs.
  • Work with vendors building staff and the property team to ensure successful planning and execution of events.
• Sustainability & Regulatory Support
  • Help track and report environmental and sustainability metrics (e.g. waste diversion energy usage).
  • Assist with utility tracking and regulatory compliance work orders.
• Customer Service & Team Support
  • Serve as a professional and welcoming point of contact for tenants visitors and vendors.
  • Provide general administrative support to the property management team including scheduling document management and special projects as assigned.
  • Provide a welcoming and professional presence when engaging with visitors tenants and vendors.

Job Specifications:

• Experience:
  • Minimum 2 years in an administrative property management or real estate support role; experience with life science or commercial properties is a plus.
  • Familiarity with basic accounting tasks such as invoice tracking and purchase orders will significantly enhance success in this role.
• Education:
  • Associates degree or some college coursework in business real estate communications or a related field preferred.
• Technical Skills:
  • Proficiency in Microsoft Office Suite (Word Excel Outlook) required.
  • Experience with property management software (MRI COVE Nexus Payables or similar) strongly preferred.
  • Familiarity with basic AI tools and applications (such as AI-powered scheduling document management or communication tools) is a plus.
• Core Competencies:
  • Exceptional organizational skills and attention to detail.
  • Strong written and verbal communication abilities.
  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
  • Team-oriented with a customer service mindset and a positive proactive attitude.
  • Ability to maintain confidentiality and demonstrate professionalism at all times.

Compensation: $27.89 - $35.10 per hour bonus benefits

Position Classification: Non-Exempt (Hourly eligible for overtime)

The above represents the expected salary range for this job requisition. Ultimately in determining pay well consider location experience and other job-related factors.

Benefits

At BioMed Realty we make sure you have the support and resources to leverage and develop your skills secure your financial future and take care of your health and well-being. BioMed Realty continually seeks to provide a workplace where everyone can be their authentic self. Through BioMed Realtys competitive benefits offerings and various training and development opportunities we have you covered with our Benefits Program which includes:

• Employer-Paid Medical Dental and Vision Insurance
• Paid Time Off and Paid Family Leave Benefits
• 401(k) Retirement Savings Plan
• Tuition Reimbursement
• Flexible Spending Accounts
• Commuter Benefits
• Lifestyle Spending Account
• Pet Insurance
• ID Theft Insurance
• Legal Insurance
• Employee Assistance Program
• 100% Employer-Paid Life & AD&D Insurance Short and Long Term Disability

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About the company

At BioMed Realty our purpose is to provide mission-critical infrastructure that expands the innovation capacity of our tenants to advance human health and unleash human potential. With 17 million square feet of operating high-quality life science real estate in the United States and the United Kingdom we dont just manage real estate; we help shape the future of life science and technology innovation. As a Blackstone Real Estate portfolio company we leverage the financial strength of one of the worlds largest real estate owners to seize new opportunities in the evolving life sciences landscape.

BioMed Realty is an equal opportunity employer. We are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications job requirements and business needs without regard to race color marital status sex sexual orientation gender identity and/or expression age religion disability citizenship status national origin pregnancy veteran status and or any other legally protected characteristics. We are committed to providing reasonable accommodation if you need an accommodation to complete the application process please email .