Executive Assistant/Concierge (Hybrid/Remote)
Executive Assistant/Concierge (Hybrid/Remote)
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1-3years
45000 - 55000
1 Vacancy
Job Description
Executive Assistant Hybrid/Remote (South Jordan UT)
About Us
At The Firm Exp. we specialize in high-performance legal consulting and support services tailored for personal injury practices. Our team is fast-moving precise and values integrity above all else. We re now seeking an exceptionally discreet and highly organized Executive Assistant to support our leadership with both professional and personal administrative needs.
Position Overview
The ideal candidate is an executive-level assistant who thrives in a fast-paced high-trust environment. You will be the right hand to our leadership team handling sensitive tasks with the utmost confidentiality and attention to detail. This position is hybrid based in South Jordan UT and may include occasional in-person errands as well as travel 1 3 times per quarter for meetings team events or project coordination.
Key Responsibilities
Professional Support
Manage and organize executive inboxes; flag urgent emails and draft responses.
Schedule internal and external meetings coordinate Zoom/Google Meet logistics.
Maintain calendars and ensure timely preparation for meetings deadlines and follow-ups.
Track and manage executive-level to-do lists and initiatives across departments.
Prepare professional communications memos and documentation as needed.
Personal Task Support
Schedule personal appointments (medical home services etc.).
Coordinate errands such as dry cleaning personal shopping courier drop-offs etc.
Manage occasional travel bookings or personal event logistics.
Maintain confidentiality around all personal matters.
Requirements
Qualifications
3 years of experience supporting C-level or senior executives.
Located in or near South Jordan UT with reliable transportation for local tasks.
Willingness and ability to travel 1 3 times per quarter (domestic short-duration trips).
Highly organized with exceptional attention to detail.
Proven ability to handle sensitive and confidential matters with discretion.
Excellent written and verbal communication skills.
Tech-savvy: proficient in Google Workspace calendar management and communication tools (Slack Zoom etc.).
Self-starter who can manage tasks with minimal supervision.
Strong professional presence and sound judgment.
Preferred But Not Required
Experience working in a law firm or legal-adjacent organization.
Familiarity with project/task management tools (e.g. Asana ).
Benefits
What We Offer
Flexible hybrid schedule.
Opportunity to work in a mission-driven rapidly growing company.
Supportive team culture with a focus on excellence and trust.
Competitive pay and room for growth.
Qualifications 3+ years of experience supporting C-level or senior executives. Located in or near South Jordan, UT with reliable transportation for local tasks. Willingness and ability to travel 1 3 times per quarter (domestic, short-duration trips). Highly organized with exceptional attention to detail. Proven ability to handle sensitive and confidential matters with discretion. Excellent written and verbal communication skills. Tech-savvy: proficient in Google Workspace, calendar management, and communication tools (Slack, Zoom, etc.). Self-starter who can manage tasks with minimal supervision. Strong professional presence and sound judgment. Preferred But Not Required Experience working in a law firm or legal-adjacent organization. Familiarity with project/task management tools (e.g., , Asana, ).
Employment Type
Full Time
