N Program Office Executive Assistant - Active Security Clearance Required

We have an opening for a Program Office Executive Assistant to work in a dynamic and fast-paced environment within the Nuclear Threat Reduction (N) Program Office within the Global Security (GS) Directorate. You will be a member of the N Program management team that assists the N Program Manager Deputy Program Manager and Chief Engineer in providing a full range of advanced diverse and complex administrative duties in a highly visible environment. You will serve as a direct point-of-contact and liaison to the N Program Office and will interface with a wide variety of internal and external personnel sponsors and stakeholders including senior executives. This position is in the Global Security Principal Directorate.

In this role you will

• Engage with N Program senior management to establish and direct the development of business operational and organizational projects.  Provide input and oversight to multi-faceted and significant initiatives and projects in conjunction with N Program management.
• Represent N Program management in daily interactions to senior management and executives across the laboratory; and the Department of Energy (DOE) National Nuclear Security Administration (NNSA) Department of Defense and other Federal agencies; other national laboratories and scientific organizations; academia; political leadership at all levels including Federal State and local; industry partners; and international colleagues amongst others.
• Independently set priorities when committing the N Program and Deputy Program Managers time anticipating needs; organize coordinate and manage highly complex and confidential calendars. Support management in all aspects of their challenging schedules and responsibilities to ensure success in every situation with steadfast integrity ethics grace proficiency professionalism and confidentiality.  Regularly monitoring schedule while maintaining awareness of real-time activities.
• Research and analyze business and organizational issues applying tactical thinking and serve as an advisor to effectively multiply managements productivity.  Track and archive event activities for future reference. Oversee requests for information; compile and coordinate institutional information; provide input on a variety of business operational and administrative matters; and at times represent the Program. 
• Compose clarify coordinate proof format edit and finalize communications reports and actions with sensitivity and flexibility and disseminate information on behalf of N Program management. Independently prepare responses and deliverables on behalf of the N Program Management team.
• Assist senior management with organizing internal and external meetings; develop agendas identify and coordinate meeting attendees and presentation materials.
• Arrange complex domestic and international travel and make complex itinerary adjustments as required; manage expense report submissions.
• Transporting guests from point of pick-up to the designated location for high level visits and transporting guests for on-site tours. 
• Perform other duties as assigned.

Qualifications :

• This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at time of hire.
• Advanced experience leading business operational and organizational activities participating in a variety of organizational projects and researching interpreting and applying a wide variety of policies procedures and guidelines.
• Strong background in identifying and implementing technology solutions to automate administrative processes using a variety of software packages and database approaches. Expert use of MS Office applications including experience developing complex reports using Excel for use in management decision making including excellent grammar proofreading and editing skills.
• Advanced experience providing executive assistant support and representing senior management/executives to diverse internal and external stakeholders. 
• Knowledge of appropriate handling of sensitive and classified documents and protection; experience working effectively with sensitive issues.
• Advanced communication skills to effectively interact and represent the office and Program and Deputy Program Managers with all levels of management both internal and external to the Laboratory.
• Advanced analytical skills as well as the ability to anticipate identify and resolve complex problems in a rapidly changing environment using a high degree of mature judgment discretion and tact.
• This position requires a valid California drivers license.

Qualifications We Desire:

• Broad and in-depth knowledge of Laboratory business operations and program/discipline organizations; demonstrated knowledge of external organizations at the local State and National levels.

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory

• Included in 2025 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit  Clearance

  This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire. 

  Pre-Employment Drug Test

  External applicant(s) selected for this position must pass a post-offer pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

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  Remote Work :

  No

  
  

  Employment Type :

  Full-time