Contract Manager

Department ofHealth and Human Services (DHHS)

Social Services Program Specialist II

Opening Date: June 26 2025

Closing Date: July 10 2025

Job Class Code: 5093

Grade: 25 (Supervisory Services)

Salary: $58552.00 - $82700.80 per year*

*This is inclusive of a 2.00% recruitment and retention stipend

Position Number: 03030-4745

Location: This is a full-time position located in Augusta.

-LIMITED PERIOD POSITION-

*********ANTICIPATED VACANCY*********

Core Responsibilities:

As a Contract Manager within DCM you will assist in overseeing invoice processing for division and the Department. This position is responsible for assisting in the development and implementation of new and revised policies business practices and procedures as it relates to invoice processing. The position collaborates with program managers as well as program fiscal officers. The overall goal is to ensure that invoice-related paperwork is timely accurate and flowing smoothly through department processes.

This position will interact with DHHS program management and the DHHS Financial Service Center staff on a regular basis. The successful candidate must have strong communication and technical writing/editing skills proficiency in Microsoft Word and Excel be organized and have prior experience working with contracts. DCM is a support unit with a team atmosphere that experiences peak high-paced periods throughout the year.

Minimum Qualifications:

An eight (8) year combination of education and/or professional experience in social services or program management with experience in the early care and education system and/or childrens mental health system.

The background of well-qualified candidates will demonstrate the following competencies:

1. Experience with contracts and invoice payments.
a. A proven ability to monitor invoices for compliance identifying and tracking to funding sources assisting with payment discrepancy resolution as necessary. And analyzing expenditures against contract budgets utilizing complex coding.
2. Prior experience and/or education which demonstrate knowledge of procurement policies and procedures.
3. Ability to coordinate and organize work and to provide guidance to others while providing high quality customer service effectively to both internal and external customers.

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Agency information:

The Department of Health and Human Services (DHHS) is dedicated to promoting health safety resilience and opportunity for Maine people. The Department provides health and social services to approximately a third of the States population including children families older Mainers and individuals with disabilities mental illness and substance use disorders. The Department also promotes public health operates two state psychiatric hospitals and provides oversight to health care providers.

The DHHS Division of Contract Management (DCM) provides financial and programmatic accountability for 1500 DHHS contracts and oversees the procurement process for the Department. These positions are located in Augusta.

DCM coordinates the preparation of contracts and RFPs (Request for Proposals) for DHHS and ensures compliance with all State statutes executive orders and rules.

Application Information:

For additional information about this position please contact Jeanne Garza at

To apply please upload a current resume and a cover letter addressing each of the 3 competency areas identified in the Minimum Qualifications Section.

Please submit all documents or files in PDF format.

To request a paper application please contact

Benefits of working for the State of Maine:

No matter where you work across Maine state government you find employees who embody our state mottoDirigo or I leadas they provide essential services to Mainers every day. We believe in supporting our workforces health and wellbeing with a valuable total compensation package including:

• Work-Life Fit Rest is essential. Take time for yourself using 13 paid holidays 12 days of sick leave and 3 weeks of vacation leave annually. Vacation leave accrual increases with years of service and overtime-exempt employees receive personal leave.
• Health Insurance Coverage The State of Maine pays 85%-95% of employee-only premiums ($11196.96 - $12514.32 annual value) depending on salary. Use this chart to find the premium costs for you and your family including the percentage of dependent coverage paid by the State.
• Dental Insurance The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).
• Retirement Plan The State contributes the equivalent of 13.29% of the employees pay towards the Maine Public Employees Retirement System (MainePERS).

• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a childincluding fathers and adoptive parentsreceive six weeks of fully paid parental leave. Additional unpaid leave may also be available under the Family and Medical Leave Act.

State employees are eligible for anextensive and highly competitive benefits package covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated foranything less than full-time.

Theres a job and then theres purposeful transformative work. Our aim is to create a workplace where you can learn grow and continuously refine your skills. Applicants demonstrate job requirements in differing ways and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members and our process ensures an inclusive environment to applicants of all backgrounds including diverse race color sex sexual orientation or gender identity physical or mental disability religion age ancestry national origin familial status or genetics.

If youre looking for a great next step and want to feel good about what you do wed love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.