Administrative Assistant
Administrative Assistant
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Job Description
Job Summary
Provide support to Managing Directors and other employees within the Global Investment Banking group in Dallas Texas.
Job Description
What will you do
Answering telephone taking messages and answering routine questions.
Maintaining vacation schedule and master schedule of whereabouts for staff.
Maintaining master copie
The primary focus of position is to assist the team on various administrative tasks:
Distribute mail and coordinate courier service as needed.
Answer and screen telephone calls in a courteous and professional manner.
Make domestic and international travel arrangements and handle changes as needed.
Coordinate meeting arrangements (setting up conference calls scheduling meeting rooms arranging reservations catering etc.).
Manage multiple calendars.
Request Compliance pre-approval in MCO for client entertainment and gifts follow-up as needed
Request Pre-Approval for Sponsorships and Donations following current policy and procedures
Prepare track and manage expense reports via expense reporting system this is a high priority.
Act as backup to other department staff members as needed.
Perform duties related to deal transactions in the MF Portal- Advisory and Underwritings (Negotiated/Competitive)
Assist with Competitive bids as needed.
Review and comply with MF Policies and Procedures as well as Firm Policies applicable to your business activities.
Escalate operational risk loss events control deficiencies and risks that you identify to your line manager and the relevant risk and control functionspromptly.
Complete RBC Learning tasks in advance of deadlines.
Responsible for the preparation of closed deal files for team in MF Portal.
Assist with document production as needed.
Other tasks as delegated/assigned.
s of organizational policy and procedure manuals and keeping them up-to-date.
Typing and distributing memos meeting minutes and presentations for staff.
What do you need to succeed
- At least 5 years of experience administrative experience preferred but not required
- Bachelors degree preferred but not required.
- Ability to prioritize and manage multiple tasks and projects.
- Demonstrated computer skills with an emphasis on MS Office (Word Excel and PowerPoint).
- Strong oral and written communication skills.
- Excellent interpersonal skills with the ability to establish and maintain strong working relationships at all organizational levels
- Good organization follow-through attention to detail and problem solving skills.
- Ability to take initiative function independently and work in a team.
- Maintain the highest standards of professional and ethical conduct with strong oral and written communication skills
- Ability to keep confidential matters to self.
Whats in it for you
We thrive on the challenge to be our best progressive thinking to keep growing and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other reaching our potential making a difference to our communities and achieving success that is mutual.
- A comprehensive Total Rewards Program including bonuses and flexible benefits competitive compensation commissions and stock where applicable
- Leaders who support your development through coaching and managing opportunities
- Ability to make a difference and lasting impact
- Work in a dynamic collaborative progressive and high-performing team
- Opportunities to do challenging work
- Opportunities to building close relationships with clients
Job Skills
Communication Data Entry Detail-Oriented Email Services Office Administration Presentation Software Spreadsheet Software Teamwork Time Management Word Processing SoftwareAdditional Job Details
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Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above
Inclusion and Equal Opportunity Employment
At RBC we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best effectively collaborate drive innovation and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect belonging and opportunity for all.
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Employment Type
Full-Time
