Executive Assistant
Executive Assistant
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$ 58872 - 94188
1 Vacancy
Job Description
Department Information
This position is only open to current Colorado Department of Human Services employees in the Division of Child Welfare.
Please note: This recruitment may be used to fill multiple vacancies.Description of Job
Please Note:This position has hybrid work arrangements employees are expected to report to the office at least 2 -3 days a week with additional days needed. These arrangements are subject to change.
Description of Job:
As an Executive Assistant to one of the Department Executives you will provide full administrative and logistical support in providing and improving our statewide programs and facilities. This is a fast paced environment working with very passionate people who manage and administer high profile sensitive and critical programs. This position will work with and manage critical sensitive and confidential information and is required to protect and hold secure such information while supporting the Executive. In this role the Executive Assistant will work closely with other executive assistants in the organization the Governors Office other state Cabinet agencies and the public while acting as the liaison between the office and other senior managers of CDHS as well as a variety of important external business contacts.
Duties Include:- Serve as CDHS first point of contact for CDHS employees citizens legislators the Governors Office federal state and county elected officials and other stakeholders
- Researches and resolves issues or complaints received in the Office
- Provides project management of key strategic initiative work plans
- Monitors and drives timelines and deliverables for the division
- Provides administrative support by coordinating the flow of information to the office making travel arrangements managing schedules and calendars coordinating meetings preparing correspondence reports publications policies procedures and other written material
- Manage and support confidential and privileged information with multiple tasks in a highly charged complex and highly visible organization while responding to multiple stakeholders with varying interests
- Coordinate meetings prepare agendas briefings or support materials for meetings presentations and speaking engagements
- Use measured independent judgement to evaluate project timeliness provide oversite and solution management in relation to agency-wide initiatives
- Develop and monitor budget items; identify budget issues; analyze complicated data develop trend patterns/data and recommend management models to eliminate errors
- Provide hiring onboarding and offboarding support and management
- Other duties as assigned
Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
- Important Note:Please review your application to ensure completion. For the most equitable applicant experience CDHS hiring teams consider only the contents of your application to determine meeting minimum qualifications and for the comparative analysis process.Experience is calculated on a full-time equivalency basis therefore it is important to accurately notate the hours you averaged per experience section entry. Volunteer work or related type of experience may be used to meet the qualifications but must be clearly documented. It is paramount that in the experience portion of the application the applicant describes the extent to which they possess the education experience competencies and background as they relate to the duties outlined in the job announcement.MINIMUM QUALIFICATIONS:
Option 1 - Experience:- Six (6) years professional experience supporting executive leadership which included project management budget management and compliance.
- Please note:This experience must be clearly documented on your application. See resume statements will not be accepted.
Option 2 - Experience & Education:- A combination of related education and/or relevant experience as stated above equal to six (6) years.
Excellent communication skills both verbally and in writing to include strong grammar editing proofreading and punctuation skills
Ability to work independently and exercise sound judgment
Proven ability to successfully manage multiple tasks/responsibilities simultaneously while consistently monitoring and adjusting to changing needs and priorities
Experience working in the Colorado Department of Human Services
Experience working in a fast-paced environment
Experience working within human services and/or with the human services systems
- Must be willing to submit to and be able to successfully pass a criminal background check
- Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.
APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for this position you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form signed by you or your representative. This form must be delivered to the State Personnel Board by email () postmarked in US Mail or hand delivered (1525 Sherman Street 4th Floor Denver CO 80203) or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the departments action.
For more information about the appeals process the official appeal form and how to deliver it to the State Personnel Board; go to ; contact the State Personnel Board for assistance at ; or refer to 4 Colorado Code of Regulations (CCR) 801-1 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes at under Rules.
A standard appeal form is available at: If you appeal your appeal must be submitted in writing on the official appeal form signed by you or your representative and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director Attn: Appeals Processing 1525 Sherman Street 4th Floor Denver CO 80203. Fax:. Phone:. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. - Six (6) years professional experience supporting executive leadership which included project management budget management and compliance.
Supplemental Information
For additional recruiting questions please contact
About Us:
If your goal is to build a career that makes a difference consider joining the dedicated people of theColorado Department of Human Services(CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety independence and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work we offer:
- Strong secure yet flexible retirement benefits including aPERA Defined Benefit Plan or PERA Defined Contribution Planplus 401(k) and 457 plans
- Medical and dental health plans
- Employer supplementedHealth Savings Account
- Paid life insurance
- Short- and long-term disability coverage
- 11 paid holidays per year plus vacation and sick leave
- BenefitHubstate employee discount program
- Employee Wellness program MotivateMe
- Excellent work-life programs such as flexible schedules training and more
- Remote work arrangements for eligible positions
*Some positions may qualify for the Public Service Loan Forgiveness Program. For more
information go to Values:
We believe in a people-first approach:To serve the people of Colorado we develop a culture and work environment that creates an energized inspired and healthy team capable of giving their best to Coloradans.
Balance creates quality of life:We want our team to be resilient through a supportive workplace that values flexibility health and wellness and employee engagement.
We hold ourselves accountable:We take responsibility through our actions programs and results for the state of health and human services in Colorado.
Transparency matters:We are open and honest with employees our partners the Coloradans we serve and the public.
We are ethical:We abide by what is best for those we serve by doing what is right not what is easy.
Collaboration helps us rise together:We work together with all partners employees and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore we encourage responses from people of diverse backgrounds and abilities.
ADAA Accommodations:CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our ADAAA Coordinator Nancy Schmelzer at or call 1-.
THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER
Employment Type
Full-Time
