GME Coordinator 2
GME Coordinator 2
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Job Description
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The department of Medicine has an exciting opportunity for a full-time GME Coordinator 2 to work onsite at the UHealth campus. The GME Coordinator 2 performs administrative duties in support of the assigned medical residency or fellowship program(s). The GME Coordinator 2 supports the program director(s) and residents/fellows by ensuring all administrative tasks are performed to standard to maintain compliance with Accreditation Council for Medical Education (ACGME) requirements. The position serves as the contact and primary resource for all GME-related activities including but not limited to onboarding scheduling records maintenance activity coordination credentialing and reimbursement processing.
CORE JOB FUNCTIONS
- Manages daily administrative operations for one or more medical residency or fellowship programs.
- Assists the Program Director(s) (PD) and/or Associate Program Director(s) in developing and maintaining the educational quality of the training programs and ensuring compliance with ACGME accreditation standards and other regulatory requirements.
- Coordinates recruitment efforts and ensures compliance with requirements of the National Resident Matching Program (NRMP) Match process including scheduling of interviews updating marketing material and tracking candidates.
- Assists in onboarding new residents/fellows by scheduling orientation and other required training confirming lecturers and marking attendance.
- Coordinates lectures updates departmental calendar(s) and prepares announcements through newsletters email or other mediums.
- Acts as a liaison for faculty residents fellows medical students lecturers and internal and external stakeholders.
- Assists in the preparation of letters of agreement with affiliated programs.
- Attends and takes minutes at applicable meetings and posts lectures and handouts for future reference.
- Handles ongoing communication to and from visitors and others efficiently.
- Maintains knowledge of current medical licensure requirements immigration policies ACGME accreditation and institutional requirements.
- Maintains learning materials including books journals computers CD-ROMs and other audio-visual materials.
- Administers the resident management system for the programs including maintaining resident demographic data and resident/fellow schedules importing program and rotation goals and objectives tracking conference attendance and vacation/leave schedules and ensuring timely completion of duty hours reports.
- Updates and manages program information in the Electronic Residency Application Service (ERAS).
- Ensures reports are submitted as required by the ACGME the Graduate Medical Education Committee (GMEC) and other internal/external stakeholders.
- Assists in the onboarding and training of new GME Program Coordinators and acts as a resource to them during the onboarding period.
- Adheres to University and unit-level policies and procedures and safeguards University assets.
Department Specific Functions
- Oversee day-to-day operations of residency/fellowship program(s).
- Serve as first contact for the Program providing general program information for applicants residents/fellows faculty and staff.
- Interpret and apply GME policies and procedures as well as ACGME policies and procedures including common and program-specific requirements.
- Communicate with program constituents (GME Office department faculty residents/fellows Board ACGME) as needed.
- Utilize New Innovations to monitor compliance with work hours standard manage evaluations track procedure/case logs document conference attendance and manage residents/fellows portfolios.
- Regularly coordinate information and activities with other services sites and departments including rotation/call schedules evaluations conferences interviews room/course scheduling.
- Compile and submit reports for various GME systems (ABIM FREIDA ACGME ADS GME Track ERAS and NRMP).
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
- High School Diploma or equivalent
- Minimum of 2 years of relevant experience.
Knowledge Skills and Attitudes:
- Skill in completing assignments accurately and with attention to detail.
- Ability to analyze organize and prioritize work under pressure while meeting deadlines.
- Ability to process and handle confidential information with discretion.
- Ability to work evenings nights and weekends as necessary.
- Commitment to the Universitys core values.
- Ability to work independently and/or in a collaborative environment.
- Proficiency in computer software (i.e. Microsoft Office).
The University of Miami offers competitive salaries and a comprehensive benefits package including medical dental tuition remission and more.
UHealth-University of Miami Health System South Floridas only university-based health system provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center we are proud to serve South Florida Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching research and patient care. Were the challenge youve been looking for.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:
Full timeEmployee Type:
StaffPay Grade:
A7Required Experience:
Director
Employment Type
Full-Time
