Database Coordinator

Job ID Number

Employment Type

Worksite Flexibility

Job Summary

Job Description

We are looking for a Database Coordinator to maintain and manage our central clients donor database using Salesforce including all aspects of donor information research queries and production of reports. This position will be Full-Time and Onsite in Evanston IL. This is a 6-month contract potentially to hire. Core business hours are 8:30am - 4:30pm Monday - Friday.

Due to the specific legal and contractual requirements associated with this position only US Citizens and Green Card Holders/Permanent residents will be considered for this role. Candidates must be able to work directly on CAIs W2.

What Youll Do

• Maintain and manage central donor database using Salesforce

• Plan manage and implement processes to accept receive and acknowledge gifts/donations

• Coordinate pledge fulfillment implementation as a liaison between departments

• Plan and manage donor recognition programs to increase awareness and support corporate goals

• Coordinate with leadership teams to implement and maintain Gift Acceptance Policies

• Maintain accurate records regarding all acknowledgment and recognition programs

• Create send and track acknowledgment/thank you letters and pledge reminders

• Create and distribute summary pledge reports on a monthly basis

• Track and improve donor communications in collaboration with management

• Coordinate management of Salesforce database including events and recognitions

• Ensure major donors are included in events and recognized appropriately

• Collaborate with vendors and internal staff as needed

• Implement policies and procedures related to donor data management

• Coordinate assignment of prospective donors to staff and volunteers

• Inform leadership of milestones and information regarding major donors

• Engage in prospect research activities

• Collaborate with IT on database security and system updates

• Enhance prospecting efforts with other departments

• Recommend and implement procedural improvements

• Perform general administrative duties including data input and correspondence

• Various other duties as assigned

What Youll Need

Required:

• Bachelors degree in Marketing Communications or a similar discipline

• Strong database experience with custom reports and accurate data

• Record of success in prospect research for major gift efforts

• Excellent written and verbal communication skills

• Strong project management and organizational skills

• Familiarity with philanthropic and fundraising best practices

• Collaborative team player

Preferred:

• Advanced degrees/certifications such as Project Management Professional (PMP) Salesforce Administrator etc.

• Experience with CRM software preferably Salesforce or similar

Physical Demands

• Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal state and local standards

• Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings etc.

• Ability to conduct repetitive tasks on a computer utilizing a mouse keyboard and monitor

The pay range for this position is $30.00 - $34.00 per hour (USD). Exact compensation may vary based on several factors including location experience and education. Benefit packages for this role includes medical dental and vision insurance as well as 401k retirement account access. Employees in this role may also be entitled to paid sick leave as provided by applicable law.

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Reasonable Accommodation Statement

If you require a reasonable accommodation in completing this application interviewing completing any pre-employment testing or otherwise participating in the employment selection process please direct your inquiries to or (888).

Equal Employment Opportunity Policy Statement

CAI is committed to equal employment opportunity. We do not discriminate based on race color religion sex sexual orientation gender identity national origin age marital status genetic information disability or veteran status. All employment decisions are based on valid job requirements including hiring promotion and compensation. Harassment and retaliation are prohibited.